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Office Manager

Seattle

WongDoody is hiring an Office Manager as part of our growing Operations team. The Seattle Office Manager will be responsible for caring for facilities and IT needs of our studio space at Waterfront Place creating a welcoming environment for guests and an engaging experience for our employees.

This is a multifaceted role with a wide range of responsibilities from serving as the primary point of contact for employees and building management to running point on office events and will sometimes also be the ‘hands on the ground’ when partnering with other operational team members. A minimum of 3 days in office is required for this role with flex to 5 days, depending on needs of local leadership, IT, and HR.

WHAT YOU'LL DO:

Support the following areas of our Seattle office and other teams:

Operations 

  • Conference room booking administration
  • Answering incoming phone calls
  • Ordering and maintaining office/kitchen supplies, snacks, coffee and other beverages
  • Setting up conference rooms with supplies
  • Serve as the primary point of contact for vendors and deliveries
  • Ordering breakfast/lunch as needed ensuring coordination of delivery and setup
  • Planning and scheduling events outside the office including venue selection and reservations
  • Maintaining existing setups, troubleshooting issues, minor replacements
  • Serve as the local culture champion by leading the culture team, managing the budget, organizing and executing events 

Facilities 

  • Manage local building management relationships and ensuring facilities are clean, in good working order, and up to code
  • Guest registration & badge Creation for building access
  • Working with building management for large delivery coordination 

Tech

  • Working with IT Team to test new equipment and setup workspaces for new hires (tidy space & setup of dock, monitor, keyboard, etc.)
  • Basic troubleshooting of tech in conference rooms (TV, Remote, Zoom setup)
  • Conference room setup based on meeting needs
  • Partner with IT teams to improve the overall experience and AV ease of use in all conference rooms
  • Maintain inventory of Seattle tech assets (spare Laptops, keyboards, mouse, etc.)

WHAT YOU'VE GOT

  • 3+ years of proven experience in staff support and office administration
  • Ability to handle multiple projects and adjust in real-time to competing demands and deadlines to support numerous people
  • Success managing vendors and partner relationships
  • Outstanding organizational skills and proactive follow-up tendencies
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • A knack for problem-solving and an eye for innovation to improve current processes
  • Ability to quickly learn software platforms and ticketing systems (FreshService, AWARE etc.)
  • Detail-orientated nature with a services industry background preferred

TO APPLY: For full consideration please upload both a resume and cover letter.

THE PERKS

We’ll pay you to come work here, because we’re generous like that. Our salary range for this role is $50k-$60k, but on top of your paycheck, you’ll receive a whole lotta benefits to help keep you healthy, secure, and balanced. You’ll get great medical, dental and vision insurance, 401K with company match, extended holidays, flexible summer hours, and volunteer time off to name a few.

ABOUT US

We are WongDoody. 2000 innovators, creators and designers in 22 studios across the world. 

We create human experiences. Tell big stories for bold clients. Use design to save lives. For the past 30 years, WongDoody has been recognized as one of the most creative and innovative companies by Cannes Lions, Fast Company and EY, among others.

Since our founding, we have won hundreds of global awards for advertising, branding, experience design and strategy, while building a culture that consistently makes WongDoody one of the “Best Places to Work”. We recognize that our people and our values are paramount to our success. Now an Infosys company, our culture remains the same—open, inclusive and curious—rooted in Creative Democracy formed by our founders, Tracy Wong and Patrick Doody.

We're just getting started.

See how we're making an impact: https://www.wongdoody.com/work

Join our global team: http://www.wongdoody.com/careers/

WongDoody is a proud Equal Employment Opportunity employer where we are committed to creating an equitable, diverse and inclusive workspace regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We are intentional about creating a space that celebrates, embraces, and also reflects the diversity of the world we live in. Candidates from diverse backgrounds are strongly encouraged to apply.

All candidate information is kept confidential according to EEO guidelines.

 

REQ# HERE

 

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