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Office Manager

Palo Alto, California

About Workato

Workato transforms technology complexity into business opportunity. As the leader in enterprise orchestration, Workato helps businesses globally streamline operations by connecting data, processes, applications, and experiences. Its AI-powered platform enables teams to navigate complex workflows in real-time, driving efficiency and agility.

Trusted by a community of 400,000 global customers, Workato empowers organizations of every size to unlock new value and lead in today’s fast-changing world. Learn how Workato helps businesses of all sizes achieve more at workato.com.

Why join us?

Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company. 

But, we also believe in balancing productivity with self-care. That’s why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives. 

If this sounds right up your alley, please submit an application. We look forward to getting to know you!

Also, feel free to check out why:

  • Business Insider named us an “enterprise startup to bet your career on”

  • Forbes’ Cloud 100 recognized us as one of the top 100 private cloud companies in the world

  • Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America

  • Quartz ranked us the #1 best company for remote workers

Responsibilities

We are looking for an exceptional Office Manager to ensure smooth operations in our office. This role will report to our Sr. Manager, Office Operations while working closely with HR, People Ops  and the Executive Teams to foster a positive work environment for the Workato team and guests. 

  • Oversee daily office operations and ensure that office processes run smoothly.

  • Serve as the first point of contact at the office Reception desk by greeting visitors, registering guests, receiving deliveries, etc.  

  • Manage office supplies inventory and place orders as needed.

  • Coordinate office entry badges utilizing the badging system, ensuring accuracy at all times

  • Coordinate maintenance and repairs of office equipment.

  • Organize and schedule meetings and appointments.

  • Assist in the preparation of regularly scheduled reports.

  • Handle office-related inquiries and provide general support to visitors.

  • Plan in-house activities, such as parties, celebrations, and conferences.

  • Facilitate external events onsite including event setup and liaising with event staff.

  • Ensure office safety and compliance with health and safety regulations.

  • Manage office budget and expenditures.

  • Implement and maintain office procedures and policies.

  • Liaise with facility management vendors, including cleaning, catering, and security services.

  • Other duties as specified by management.

Requirements

Qualifications / Experience / Technical Skills

  • Associates degree or equivalent experience.

  • Minimum of 3+ years of Office management/facilities experience.

  • Tech savvy with minimum knowledge of G suite. Experience with Quickbooks a plus

  • Have reliable transportation and the ability to perform ad hoc tasks outside of office

  • Must work out of the Palo Alto office daily and may be required to work outside of normal business hours

Soft Skills / Personal Characteristics

  • Ability to act with integrity, professionalism, and confidentiality

  • Excellent organizational and time management skills

  • Exceptional attention to detail and follow-through

  • Excellent interpersonal skills, high energy, and enthusiasm, team oriented, strong cross-group collaborator

  • Excellent verbal and written communication skills, and the ability to tailor communication to various audiences

  • Excellent interpersonal, negotiation, and conflict resolution skills.

For California applicants, the pay for this role may range between $30 - $38 per hour.

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Job Req ID: 2327

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