Dance Events Manager

Company Introduction

WorldStrides is the global leader in educational travel and experiential learning. The company was founded in 1967 to provide middle school travel programs to Washington, D.C. and has grown to provide a wide range of programs for more than half a million students annually to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.

Job Description:

We are seeking a highly organized and motivated Dance Events Manager to join our team. This role plays a key part in coordinating and executing a wide variety of large-scale dance events and performance experiences.
The Dance Events manager will work closely with the Director of Dance Events to plan and manage several dance programs, including:

• Dance The World Disney Summer
• Dance The World Broadway Summer
• Dance The World Disney Holiday
• Dance The World Broadway Holiday
• Dance The World Paris
• Dance The World Nashville Summer (when applicable)
• Dance The World Disneyland (when applicable)
• Holiday Bowl Performance Experience
  
  

Responsibilities:

Responsibilities span the full event planning process, from logistics and communications to on-site coordination, ensuring every event runs smoothly and leaves lasting memories.

Costume Management

• Order Coordination: Create and gather costume order forms from directors.
• Vendor Liaison: Partner with our preferred costume partner, Weissmans, to efficiently place and ship all orders, ensuring timely delivery for events.
• Financial Oversight: Manage invoicing and payments for costume orders across multiple events, maintaining accurate records for vendor transactions.
• Returns Facilitation: Oversee the process of returning any excess costumes post-event.

Waiver Collection

• Compliance Assurance: Ensure all youth participants complete necessary waiver forms, and submit birth certificates to verify age requirements for performances for Disney events
• Form Compilation: Collaborate with team members to gather and format waiver forms, ensuring compliance with Disney's submission standards.

Performance Coordination

• Creative Collaboration: Assist in selecting music and costumes for our Dance The World Events performances
• Technical Preparation: Collect and format stage show music files from studio directors for submission to Disney and Broadway theaters.
• Application Coordination: Gather and relay necessary information for Disney’s Imagination Campus applications, including audition videos and music submissions (when applicable)
• Competition Registration: Assist with competition registration system in DanceBUG for the World Dance Competition

Document Management

• Documentation Creation: Draft and edit essential event documents for each event each year, including proposals, itineraries, FAQs, agreements, and promotional materials.
• Consistency Maintenance: Ensure consistent messaging and branding across all platforms, including websites, promotional material, and booking portals.

Event Planning and Logistics

• Schedule Development: Collaborate with the Director of Dance Events to create comprehensive event schedules and proof documents for staff.
• Itinerary Preparation: Craft detailed itineraries for each group, ensuring clarity and organization for all travelers.
• Vendor Communication: Communicate with event vendors and partners to facilitate smooth operations
• Travel Document Assembly: Assist in preparing physical travel documents for travelers, including tickets, itineraries, lanyards, and event wristbands.

Ticket Management

• Ticket Procurement: Assist in ordering Disney tickets
• Ticket Tracking: Collaborate with team members to scan and organize all Disney tickets and assign ticket numbers for every participant

Communication and Customer Retention

• Director Support: Respond promptly to inquiries from directors for other dance events during the planning process, providing information as needed.
• Client Relations: Foster strong relationships with repeat dance directors/studios, ensuring their needs are met and exceeded throughout the planning process.

Event Operations

• On-Site Leadership: Travel to all dance events during both summer and holiday seasons to oversee operations, ensuring each event runs smoothly and successfully.
• Assist in other event operations, such as Cook Around The World

Qualifications:

• Detail-oriented
• Flexible
• enthusiastic about creating unforgettable experiences for performers and their families. 

Work Perks

• Fun & driven environment.
• Excellent medical, dental, and vision coverage, life, accidental death and dismemberment, accident, critical illness, and disability insurance, FSA healthcare, FSA dependent care, HSA with employer contribution, and generous 401k match.
• 11 paid floating corporate holidays, 1 paid volunteer day & up to 25 PTO days to start – accrue up to 28 over 3 years, 4 mental health days, and 5 bereavement days.
• Tuition reimbursement up to $5,250 annually
• $1,000 towards professional certifications annually
• Opportunities for paid and discounted travel.
• Flexible work schedule providing on-site, remote, and virtual office opportunities.
• Encouraged participation in our Employee Resource Groups and Diversity, Equity, & Inclusion council.
• Fitness Center and café onsite at select locations.
• Employee Assistance Program (EAP)
• Paid Parental, Caregiver, and Disability leave.
• Team Member Discount Program