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Front Desk Coordinator

San Luis Obispo, California, United States

Join us at Zone 5 Technologies where innovation and cutting-edge technology drive pioneering advancements in unmanned aircraft systems (UAS). Based in the vibrant city of San Luis Obispo CA, we're seeking talented individuals to join and contribute to our growing team.

We thrive on pushing boundaries and inventing solutions to real-world challenges. Join a community of forward-thinkers who collaborate to create impactful products with a global reach. Our team, consisting of engineers and professionals, is prepared to overcome new frontiers and deliver innovative solutions in the field of unmanned aircraft systems.

We are looking for a dynamic and organized Front Desk Coordinator who will serve as the first point of contact for visitors, clients, and employees, while managing front office operations and providing comprehensive administrative support.

Key Responsibilities

Visitor Management & Security

  • Greet and welcome visitors, employees, and clients in a professional and courteous manner
  • Manage visitor access and verify visitor identities per Zone 5 Technologies Visitor Policy
  • Issue, track, and collect visitor badges in accordance with company security protocols
  • Escort visitors to and from meeting rooms, offices, or designated areas, ensuring compliance with security requirements
  • Serve as administrator for Envoy visitor management system

Reception & Communications

  • Answer, screen, and direct incoming phone calls to appropriate personnel
  • Maintain a secure, clean, and professional front desk and reception area
  • Collect, sort, and distribute incoming mail and packages
  • Update and maintain office nameplates for employee workstations and offices

Office Operations & Support

  • Ensure conference rooms are clean, orderly, and fully stocked with necessary supplies
  • Support scheduling and setup for internal meetings and presentations
  • Stock and maintain breakrooms and kitchen areas with supplies and refreshments
  • Assist with ordering office supplies, snacks, and catering for meetings and events
  • Support travel arrangement coordination for employees and visitors
  • Assist with internal event coordination and special projects as needed

Required Qualifications

  • 2+ years of experience in reception, customer service, or administrative support
  • Strong attention to detail and excellent organizational skills
  • Ability to manage multiple tasks efficiently in a fast-paced technology environment
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
  • Professional communication skills, both verbal and written
  • Ability to maintain confidentiality and exercise discretion with sensitive information

Preferred Qualifications

  • Experience with visitor management systems (Envoy preferred)
  • Previous experience in technology or professional services environment
  • Experience coordinating meetings and events

 

Pay range for this role

$25 - $33 USD

What's in it for you:

Benefits: 

  • Competitive total compensation package 
  • Comprehensive benefit package options include medical, dental, vision, life, and more.
  • 401k with company-match 
  • 4 weeks of paid time off each year
  • 12 annual company holidays

Why Join Zone 5 Technologies?

  • Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
  • Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
  • Career Growth: Opportunities for professional development and career advancement.

If you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team! 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov.

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