Job Application for Sr. Subcontracts Administrator at AEVEX Aerospace

Job Overview

The Sr. Subcontract Administrator is tasked with the full supplier subcontracting process, from initial identification of procurement requirements through supplier contract closeout. This role involves coordination between internal teams and external subcontractors to ensure contractual obligations are met, risks are managed, and project goals are achieved on time and within budget. A detailed knowledge and understanding of the Federal Acquisition Regulation (FAR) and supplemental Defense Federal Acquisition Regulation (DFAR) and how these requirements flow from an AEVEX customer contract to a supplier's sub-contract is a requirement of the position.

Essential Functions

Coordinates with internal stakeholders and prepares subcontract request for proposal and quotation packages with statements of work (SOW), technical evaluations, negotiating terms and conditions, and other requirements for the procurement of services, materials and/or equipment.
Reviews customer solicitations and provides documentation to include price and/or cost analysis and subcontractor management plans to support the Aevex proposal team for new business awards.
Responsible for the preparation and administration of subcontract awards, task orders and modifications consistent with customer requirements, government regulations, and Aevex procurement policies and procedures.
Ensures company and subcontractor compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARs), applicable regulations and company policies and procedures.
Manage the subcontract small business set aside program and serves as small business liaison officer for the company.
Monitoring and managing subcontractor performance; including vendor disputes, contract discrepancies, delivery timelines and performance issues.
Evaluate proposals from potential subcontractors based on pricing, schedule, capabilities, compliance, and performance history.
Draft, negotiate, and execute supplier subcontract agreements and amendments.
Ensure all contracts adhere to legal, regulatory, and company-specific requirements.
Lead subcontract negotiations, focusing on terms, pricing, delivery schedules, and performance metrics.
Manage contract modifications, ensuring that all terms and conditions are met throughout the supplier subcontract lifecycle.
Monitor subcontractor costs to ensure alignment with contract budgets.
Review and approve subcontractor invoices, ensuring accuracy and compliance with contractual terms.
Work closely with project managers, procurement, and finance teams to align subcontracting strategies with overall project objectives.
Provide recommendations and support to internal teams regarding subcontracting best practices.
Maintain accurate subcontract records and documentation for audits and reporting purposes.
Perform other duties as required.

Standard Essential Functions

Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

Working knowledge of various types of subcontract awards and the ability to generate and administer various subcontract award documents to include Cost Reimbursable, Firm Fixed Price and Time & Material awards.
Strong working knowledge of FAR/DFARS compliance
Working knowledge of Government Property Administration
Working knowledge of Non-Disclosure Agreement (NDA) applicability
Experience with ERP systems (SAP, Oracle, Infor LN, etc) and/or related business software and Microsoft Office Suite (Excel, Word, PowerPoint).
Ability to work in a customer service-oriented team environment within a matrixed organization.
Ability to thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative team settings across all levels.
Self-motivated with an ability to multi-task and make sound decisions in a timely manner.
Education / Certifications
Bachelor’s degree in business administration, contract management, supply chain management, or related field.
8 years of experience in lieu of degree

Experience

5 or more years of Subcontract Administration experience demonstrating progressive Subcontract Management responsibilities in a product manufacturing environment.
3-5 years applicable experience in the DoD/Federal industry and/or in positions with equivalent experience.
Experience with participating in Contractor Purchasing System Review (CPSR) audits.
Experience in Hybrid Commercial / FAR compliant environment a plus.
Experience issuing and managing subcontracts, in a highly technical environment, under Prime contract awards.
Experience supporting commercial and U.S. Government requirements preferably in support of U.S. Department of Defense (DOD)and/or other federal government programs.
Experience with ERP systems (SAP, Oracle, Infor LN, etc) and/or related business software.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

Frequently required to sit, and to reach to use computers and other office equipment
For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

Disclaimer:

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

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Sr. Subcontracts Administrator

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