Legal Operations Specialist

Hi, We’re AffiniPay! 

AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and practice management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well! 

We are seeking an experienced Legal Operations Specialist to oversee and manage agreements and other legal matters under the supervision of AffiniPay’s attorneys. This position will play a critical role in supporting and streamlining the operations and workflows of the legal function, including by revising, negotiating, and executing vendor and partner contracts in accordance with AffiniPay standards, as well as organizing and managing all administrative aspects of the pre- and post-contract signature process through AffiniPay’s CLM platform.

The ideal candidate will have a strong foundation in contract management, risk assessment, and legal ops best practices for small legal teams.  This role requires a detail-oriented professional with excellent negotiation and stakeholder management skills and familiarity with CLM or CRM software.

What You'll Do:

• Draft, review, and negotiate contracts, including service agreements, vendor contracts, and partner agreements in accordance with AffiniPay templates and playbooks.
• Identify potential risks in contractual agreements and propose mitigation strategies.
• Organize, tag, migrate, and clean up AffiniPay’s contracts within a new CLM platform, ensuring realization of value from available features.
• Become familiar with AffiniPay’s processes, and identify areas for efficiencies and improvements, including developing and implementing best practices for contract lifecycle management.
• Be the primary point of contact for NDAs, signatures, records, and process-oriented questions.
• Maintain an organized repository of contracts, corporate documents, track key milestones (renewals, expirations, amendments).
• Assist the other members of the legal team to help manage IP portfolio (including trademark filings), address potential dispute, manage compliance requirements and compliance concerns and escalate as needed.
• Communicate and collaborate directly with internal teams (Legal, Finance, Sales, Procurement) to facilitate contract negotiation and other legal related matters.
• Act as a key point of contact for vendors and partners regarding contractual obligations.
• Please note that, in accordance with the Texas Disciplinary Rules of Professional Conduct, the legal operations role will work under the supervision of an attorney from our legal team.

About You:

• A problem-solver – you take ownership over answering any question sent your way, whether it’s from a client, vendor, agency or internal team, and you understand when appropriate escalation is needed.
• A meticulous communicator – you know the importance of specificity and detail when it comes to contractual language, and you possess the excellent written and verbal communication skills to deliver this
• A juggler – you can manage multiple priorities and set frameworks for how to execute them effectively within their deadlines
• A champion of sound judgment – you make decisions and provide guidance based on not only your legal background but also reasoning that aligns with the company’s sense of ethics, integrity and pragmatism.
• English fluency required, including excellent written and verbal communication.
• Bachelor's degree in Law, Business Administration, or a related field. A legal background is a plus
• Minimum 3 years of experience in contract management, legal ops, procurement, or a related field
• Proficiency Microsoft Office Suite. Comfort with CLM software and Workday a plus.
• Strong understanding of contract principles and market standards, especially in the SaaS space. Ability to distill complex legal concepts into simple, actionable recommendations.
• Excellent negotiation and drafting skills.
• Strong analytical and risk assessment capabilities.
• Excellent organizational skills and time management skills
• Proactive and autonomous, able to set priorities, handle multiple matters contemporaneously and meet deadlines
• Confident and able to interact with people at all levels of the organization
• Comfort with ambiguity, and an ability to both delve into details and engage meaningfully on overall strategy
• Must be flexible, creative, and able to work in a fast-paced and demanding environment
• This position is preferred to sit in Austin, Texas

Our Story

Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), and Docketwise (Immigration & Case Management Software). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over one hundred thousand users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential. 

 

Diversity, Equity & Inclusion at AffiniPay

At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach. 

 

Benefits that Benefit You! 

As a people first culture, we believe it is important that our teammates are happy, healthy, and productive.  In order to best support that, AffiniPay provides award-winning benefits that can make a difference in your life - right now and for the future.

• All employees receive fully covered medical, dental and vision coverage - Choose from our 2 available health plans based on what fits you and/or your family!
• Have some fur babies? - We offer them insurance too!
• RELAX and enjoy your time away with our flexible paid time off policy! 
• We will help you plan for your future - 401K, or RRSP if in Canada, with a company match
• Competitive compensation packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
• Health Wellness Program that includes nutrition consultations, mental health apps, and access to discounted memberships
• Have plans to grow your family? - Parental resources, including 16 weeks of paid time off for primary caregivers
• Professional development opportunities including mentorships, leadership programs and our AffiniPayU courses
• We believe it is important to give back with our Matching Gift Program and organized activities focused on donations, volunteerism and supporting the local communities throughout the country
• D&I initiatives provide educational opportunities regarding multicultural issues, tolerance, and celebrating diversity among our entire staff
• An incredible, in-office experience at our headquarters in Austin and San Diego including free lunch delivery, a fully stocked kitchen, and some “sweet” surprises for those afternoon pick-me-ups

 

 

Security Advisory

Our hiring teams at AffiniPay are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology.  As such, our Talent Acquisition Team only follows legitimate hiring practices.  We will always communicate with our candidates using emails with the AffiniPay domain and will never ask for sensitive/personal data during the application process.  All interviews take place over phone call, Zoom/Google Meet or in person.  All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.