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Recruiting Coordinator (Contract)

San Francisco, CA; Remote - US

Airtable is the no-code app platform that empowers people closest to the work to accelerate their most critical business processes. More than 500,000 organizations, including 80% of the Fortune 100, rely on Airtable to transform how work gets done.

We’re looking for a highly organized and detail-oriented Recruiting Coordinator to help drive an exceptional candidate experience and support our recruiting efforts.

In this role, you’ll be a key partner to recruiters, hiring managers, interviewers, and candidates, ensuring a seamless and efficient interview process. You’ll manage scheduling logistics, communicate with candidates, and help optimize recruiting workflows. This position is ideal for someone who thrives in a fast-moving environment and is passionate about delivering a best-in-class hiring experience.

What you'll do

  • Coordinate and schedule interviews across multiple time zones for phone, video, and virtual onsite interviews using ModernLoop (or similar tools).
  • Manage candidate communication by serving as the primary point of contact, ensuring timely updates and a smooth experience.
  • Support recruiters, hiring managers, and interviewers by facilitating interview logistics and ensuring alignment in scheduling.
  • Maintain recruiting systems by accurately tracking candidate information in our applicant tracking system (ATS), Greenhouse.
  • Identify and implement process improvements to enhance efficiency in scheduling and coordination.
  • Champion an exceptional candidate experience by representing Airtable’s values and ensuring a professional and welcoming process.

Who you are

  • You have at least one year of experience as a Recruiting Coordinator in a fast-paced startup environment.
  • You have experience with ATS platforms (e.g., Greenhouse, Ashby) and scheduling tools (e.g., ModernLoop, Prelude).
  • You excel at managing multiple priorities, meeting deadlines, and maintaining strong attention to detail.
  • You’re a strong communicator, ensuring clarity and professionalism in all interactions.
  • You’re a team player, eager to collaborate across recruiting, hiring teams, and candidates.
  • You’re adaptable and comfortable in a fast-paced, evolving environment.

What we offer

  • Duration: 12 months
  • Start Date: ASAP
  • Work Schedule: 40 hrs per week
  • Location: Remote - US

Airtable is an equal opportunity employer. We embrace diversity and strive to create a workplace where everyone has an equal opportunity to thrive. We welcome people of different backgrounds, experiences, abilities, and perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any characteristic protected by applicable federal and state laws, regulations and ordinances. Learn more about your EEO rights as an applicant. 

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If you have a medical condition, disability, or religious belief/practice which inhibits your ability to participate in any part of the application or interview process, please complete our Accommodations Request Form and let us know how we may assist you. Airtable is committed to participating in the interactive process and providing reasonable accommodations to qualified applicants.

#LI-remote

Compensation awarded to successful candidates will vary based on their work location, relevant skills and experience. Our compensation package also includes the opportunity to receive health and ancillary benefits through AllSource.

For all work locations including remote, the hourly rate for this role is:

$35 - $40 USD

Please see our Privacy Notice for details regarding Airtable’s collection and use of personal information relating to the application and recruitment process by clicking here.

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