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Executive Assistant to the CFO

McLean, Virginia

Here at Appian, our values of Intensity and Excellence define who we are. We set high standards and live up to them, ensuring that everything we do is done with care and quality. We approach every challenge with ambition and commitment, holding ourselves and each other accountable to achieve the best results. When you join Appian, you’ll be part of a passionate team dedicated to accomplishing hard things, together.

 

Appian's Corporate team is the operational 'glue' of our business. We are a people-first organization, committed to providing a first-class employee experience and ensuring our people are equipped with the resources to thrive. We are seeking a dynamic, resourceful, and highly professional Executive Assistant to provide comprehensive support to our Chief Financial Officer (CFO) and play a pivotal role in keeping the company running smoothly.

This is a unique role for a professional with a career executive assistant mindset who also excels in a client-facing, workplace-focused capacity. The ideal candidate is a nimble and proactive problem-solver who can gracefully manage competing priorities in a fast-paced environment.

This role is based at Appian Headquarters in McLean, VA, and requires a 5-day in-office presence.

About the Role:

  • Provide sophisticated administrative and operational support, anticipating the needs of the CFO to facilitate efficient decision-making.

  • Manage a complex and dynamic calendar, scheduling high-stakes meetings with key internal and external stakeholders.

  • Handle intricate domestic and international travel arrangements, including monitoring changes 24/7 as needed and submitting timely expense reports.  Handle signature routing for critical documents.

  • Serve as a key liaison, working closely and effectively with the CFO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.

  • Handle highly confidential financial and complex information with the utmost discretion.

  • Assist with the creation of presentations and preparation of materials for board meetings, audits, investor calls, and other high-level communications.

  • Also support the VP of Program Management, with the primary responsibility being to schedule large cross-departmental meetings that require a lot of calendar organization.

 

About You:

  • You are a detail-oriented, driven self-starter with a "hustle" attitude and the ability to operate independently and anticipate the needs of others.

  • You consistently exceed expectations by aiming high and excel in a high-energy environment.

  • You possess an exceptional level of discretion and are experienced in handling highly sensitive financial and corporate information.

  • You have superb judgment, a high degree of confidence, and the proven ability to work calmly under pressure.

  • You maintain a level of professional assertiveness, acting as a "gatekeeper" to protect the CFO's time while ensuring seamless communication flow.

  • You have impeccable interpersonal and communication skills, with the ability to engage effectively with individuals at all levels, including senior executives and external partners.

  • You have strong organizational and time management skills, with a demonstrated ability to make decisions that balance competing priorities.

 

Basic Qualifications:

  • 3+ years of experience in a high-level executive assistant, workplace operations, or relevant administrative role.

  • Demonstrated experience supporting senior or C-suite level executives is strongly preferred.

  • Highly proficient in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets) and Microsoft Office Suite.

  • Bachelor’s degree required.

Tools and Resources 

  • Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department-specific training. Continuous learning is a central focus at Appian, with dedicated mentorship and the First-Friend program being widely utilized resources for new hires. 
  • Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education. This commitment ensures that employees have access to a holistic range of development opportunities.
  • Community: We’ll immerse you into our community rooted in respect starting on day one. Appian fosters inclusivity through our 8 employee-led affinity groups. These groups help employees build stronger internal and external networks by planning social, educational, and outreach activities to connect with Appianites and larger initiatives throughout the company.

About Appian

Appian is a software company that automates business processes. The Appian AI-Powered Process Platform includes everything you need to design, automate, and optimize even the most complex processes, from start to finish. The world's most innovative organizations trust Appian to improve their workflows, unify data, and optimize operations—resulting in better growth and superior customer experiences. For more information, visit appian.com. [Nasdaq: APPN]

Follow Appian: LinkedIn.

Appian is an equal opportunity employer that strives to attract and retain the best talent. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law. 

Appian provides reasonable accommodations to applicants in accordance with all applicable laws. If you need a reasonable accommodation for any part of the employment process, please contact us by email at ReasonableAccommodations@appian.com. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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