Finance Executive

About the Company

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

Accounts Payable & Expense Report Executive / Analyst – US Shared Services

India (Shared Services Center) | Armada

About the Company

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

About the Role

As an Accounts Payable & Expense Report Executive / Analyst, you will play a key role in supporting our US operations by managing the end-to-end accounts payable and employee expense report processes from our India-based Shared Services Center. This position requires strong technical skills in financial tools like Bill.com and NetSuite, along with a detailed understanding of US accounting principles and global shared services delivery models.

What You'll Do (Key Responsibilities)

Accounts Payable

• Process supplier invoices and credit notes in Bill.com and NetSuite with accuracy and timeliness.
• Review invoices for proper coding, approvals, and documentation.
• Handle end-to-end invoice-to-pay cycle including PO/non-PO invoices and recurring payments.
• Ensure compliance with internal controls and US GAAP accounting standards.
• Reconcile vendor statements and resolve discrepancies.
• Manage payment runs and ensure timely execution in Bill.com.
• Assist with month-end close, including accruals, AP aging, and reconciliations.

Expense Reports

• Review and process employee expense reports via platforms such as Concur or Expensify.
• Verify receipts, cost center allocations, and compliance with IRS and company travel policies.
• Communicate with employees to address missing documentation or policy deviations.
• Support timely reimbursements.

General / Shared Services Operations

• Maintain and update vendor master data in NetSuite, including W-9/W-8 forms and TIN validation.
• Assist in 1099 reporting and other compliance tasks.
• Collaborate with the US Finance team for process improvement and automation initiatives.
• Support audits by providing documentation and reconciliations as required.

Required Qualifications

• Bachelor’s degree in Commerce, Accounting, or Finance.
• 2–5 years of experience in Accounts Payable and Expense Report processing, ideally in a shared services environment supporting US entities.
• Hands-on experience with Bill.com and NetSuite ERP.
• Familiarity with US accounting practices, 1099 reporting, and vendor compliance (W-9/W-8).
• Proficiency in Microsoft Excel and attention to detail.
• Excellent communication and collaboration skills across time zones.

Preferred Skills

• Experience with OCR tools or invoice automation software.
• Familiarity with Concur, Expensify, or similar expense management platforms.
• High level of accuracy and efficiency with large transaction volumes.
• A continuous improvement mindset and openness to learning global finance processes.

You're a Great Fit if You're

• A detail-oriented problem-solver who can independently identify and resolve finance-related issues.
• Organized, process-driven, and committed to delivering results with precision.
• Comfortable working across global teams and managing time zone differences.
• Eager to learn and improve systems, workflows, and reporting tools.
• A collaborative team player who understands shared service excellence.

Compensation & Benefits

For India-based candidates: We offer a competitive base salary along with equity options, providing an opportunity to share in the success and growth of Armada.

Equal Opportunity Statement

At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.

You're a Great Fit if You're

• A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge 
• A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude 
• Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company
• A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda 
• Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you 

Equal Opportunity Statement

At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.

Unsolicited Resumes and Candidates

Armada does not accept unsolicited resumes or candidate submissions from external agencies or recruiters. All candidates must apply directly through our careers page. Any resumes submitted by agencies without a prior signed agreement will be considered unsolicited and Armada will not be obligated to pay any fees.