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Coordinator, Operations - Authentic Live

New York, New York

Who We Are

Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores and shop-in-shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media

 Why Authentic

 You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

What You’ll Do 

The Coordinator, Operations - Authentic Live will support the Operations team in the planning and execution of premium events and experiences around major sports and cultural moments worldwide. Reporting to the VP, Operations, this role provides essential administrative, organizational, and on-site support to ensure partner deliverables, production workflows, and hospitality programs are executed to the high standard expected of all Authentic Live experiences. The ideal candidate is detail-oriented, proactive, and excited to learn every side of the events landscape and will get hands-on experience across operations, account management, production, and guest experience with the ability to grow within a fast-paced, global organization. 

 

What You’ll Be Working On

Account Management Support

  • Assist with gathering brand materials and tracking approvals on creative assets and marketing materials for external partners and internal teams.
  • Maintain and update master deliverables decks, timelines, and partner trackers.
  • Schedule internal and external meetings, including partner-facing calls.


Operations & Production Support

  • Attend internal and external production/operations meetings; capture detailed notes and distribute clear, actionable recap emails.
  • Monitor task lists and follow up with teams to ensure deadlines and deliverables remain on schedule.
  • Support creation of and maintain internal documents, trackers, and workflows to help scale operational efficiency across the team.


Onsite Event Support

  • Provide onsite assistance for domestic and international events as needed around general event operations, VIP guest management, and partner deliverable tracking. 
  • Execute general event tasks, administrative responsibilities, and other duties as assigned.
  • Ability to travel up to 20% as required by business priorities

Who You Are

  • 1–2 years of experience in events, marketing, or operations in the sports and entertainment industry (internship experience acceptable).
  • Strong organizational skills with excellent attention to detail and follow-through.
  • Comfortable managing multiple projects simultaneously in a deadline-driven environment.
  • Excellent written communication skills, particularly in note-taking and drafting follow-up emails.
  • Ability to work onsite at events—including occasional nights, weekends, and travel.
  • Highly proactive and solutions-oriented staying composed in a fast paced environment
  • A strong communicator who enjoys collaboration across multiple teams.
  • Curious, motivated, and eager to learn the full lifecycle of event production and account management.

 

Primary Location Salary Range: $65,000 - $75,000 

Fraud Alert: Unauthorized Job Offers and Impersonations

We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.

Please note:

  • All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).
  • Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.
  • We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.

If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing peopleandculture@authentic.com.

 

Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.

For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com

To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here:

https://www.authentic.com/privacy-policy

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