Ethics Program Analyst

The purpose of this position is to support the NIH Ethics Office in its oversight and administration of the NIH ethics program.

• Review ethics requests, such as financial disclosure reports, official duty activities, outside activities, gift acceptance, conflict of interest analyses, protocols, and other types of actions. - 1
• Draft policies, standard operating procedures, job aids, outreach materials, and other documents for implementation by management. - 2
• Answer inquiries and questions pertinent to submissions as well as general information regarding these matters. - 3
• Adhere to internal process for receipt and proper routing of forms. - 4
• Attend and participate in meetings and training sessions for ethics specialists. - 5
• Provides technical experience needed to assist with developing and maintaining a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
• Work with staff to prepare for program audit of ethics policies, procedures and implementation of the relevant regulations; update electronic and paper files; complete pre-audit questionnaires in preparation for entrance conference.
• Compose standard email notices and responses.
• Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
• Prepares, manages and tracks flow of various documents submitted for ethics review.
• Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES).
• Assists with analyzing, maintaining and updating ethnics database, website and filing system.
• Assist with maintaining the Ethics Management Information System (EMIS).
• Generate various reports.
• Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.
• Conducts first level review for all requests for outside and official duty activities.
• Review submission for ethics compliance with governing statutes and regulations.
• Review documents for completeness and accuracy of submission.
• Conduct initial technical and/or conflict reviews on the ethics documents and requests.
• Schedules ethics training sessions and other activities for staff.
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Provides technical expertise needed to develop and maintain a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
• Develop and update presentation and training materials.
• Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
• Analyzes, maintains and updates ethnics database, website and filing system.
• Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems.
• Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation.
• Work with staff to update and develop materials and resources for the Office intranet website.
• Maintain the internal Ethics Branch tracking system.
• Develop, implement and maintain accessible administrative filing systems.
• Provides assistance with the review of conflict-of-interest statements.
• Analyze background information; communicate with staff and/or employee to obtain background information.
• Identify potential conflicts of interest and determine appropriate resolutions.
• Assists with developing the ethics Standard Operating Procedures (SOP) manual.
• Draft standard operating procedures.
• Conducts first level review and analysis for all requests for outside and official duty activities.
• Review submitted documents (request package) for completeness and accuracy.
• Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
• Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance. 
• Coordinates and monitors the planning of ethics training activities.
• Schedule Ethics training sessions for employees. 
• Develops the ethics Standard Operating Procedures (SOP) manual.
• Provide guidance and assistance in drafting administrative policies and procedures.
• Work with staff to translate requirements and directives into standard operating procedures (SOPs). 
• Educates staff on new ethical policies and procedures.
• Communicate with employees regarding explanation of Ethics information to staff; respond to Ethics questions and issues.
• Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements.
• Disseminate information to staff summarizing regulations and information from the Office of Government Ethics or the HHS Office of the General Counsel, Ethics Division.

Certifications & Licenses

• N/A

Field of Study

• General Business

Software

• MS Office

Skills

• Analytical skills/critical thinking
• Attention to detail
• Writing