Executive Assistant, Medical Affairs

Mavericks Wanted 

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on 
  
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.  
  
Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work. 

What You'll Do

We are seeking an experienced Executive Assistant to provide high-level strategic, operational, and administrative support to the VP of Medical Affairs - Neuromuscular, as well as coordination support for the teams reporting to this function. This role combines executive support with strong organizational and communication skills, ensuring seamless operations and alignment across key Medical Affairs, and cross-functional priorities.

The ideal candidate is proactive, highly organized, and detail-oriented, with exceptional communication and relationship-building abilities. They will manage complex calendars, meetings, event planning, budget, communications, and deliverables, while coordinating initiatives that enhance team effectiveness, support strategic priorities, and drive overall business performance.

Responsibilities:

• Manage the VP’s calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities
• Manage team calendars and meeting requests to support overall scheduling needs
• Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur
• Prepare, proofread, and edit materials, presentations, and reports for executive and cross-functional meetings
• Manage and assist with event planning, meetings, and all key meetings within the Medical Affairs function to ensure seamless execution and alignment
• Track decisions, deliverables, and follow-ups to ensure accountability and timely execution
• Provide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materials
• Manage contracts, SOW submissions, vendor onboarding, route agreements for review and approval in partnership with Legal and Finance
• Track and manage event budgets, ensuring financial accuracy and reporting transparency
• Coordinate with the hiring team to support the build-out of the Medical Affairs organization
• Handle confidential information with professionalism, discretion, and sound judgment
• Partner with other administrative staff to maintain consistency, alignment, and coverage across departments

Who You Are

• Bachelor’s degree preferred
• 5+ years of experience as an Executive Assistant
• Experience supporting a pharmaceutical/biotech team strongly preferred
• Proven ability to manage multiple complex projects with minimal oversight
• Strong organizational, communication, and interpersonal skills
• A proactive, positive attitude and the ability to anticipate needs before they arise
• Highly detail-oriented, proactive, and able to anticipate needs and act independently
• Proficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management tools
• Meeting, conference, and event planning experience
• Contract routing / PO / invoice processing, budget management, and project management experience

 Where You'll Work

• This is a remote position, with occasional travel to meetings and select corporate office or functional events

As a global company, our comprehensive benefits may vary based on location.  We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return.

For USA based roles:

Financial & Rewards  

• Market-leading compensation   

• 401(k) with employer match   

• Employee Stock Purchase Program (ESPP)  

• Pre-tax commuter benefits (transit and parking)  

• Referral bonus for hired candidates  

• Subsidized lunch and parking on in-office days  

Health & Well-Being  

• 100% employer-paid medical, dental, and vision premiums for you and your dependents  

• Health Savings Account (HSA) with annual employer contributions, plus Flexible Spending Accounts (FSA)  

• Fertility & family-forming benefits  

•  Expanded mental health support (therapy and coaching resources)  

• Hybrid work model with flexibility  

• Flexible, “take-what-you-need” paid time off and company-paid holidays  

• Comprehensive paid medical and parental leave to care for yourself and your family  

Skill Development & Career Paths: 

• People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility 

• We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, & BetterUp Coaching 

• We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities