Job Application for Chief Financial Officer at Chester Community Charter School

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Established in 1998 with 97 students, CCCS has steadily increased to more than 4,000 students in grades K-8 across 12 state-of-the-art buildings on four campuses. The school is a true community success story that has transformed the lives of thousands of students and their families, while breathing life back into a city that was once one of Philadelphia’s most vibrant manufacturing suburbs.

Job Summary:
Responsible for managing, directing, and integrating broad, comprehensive financial services for the charter school, including planning, organizing, coordinating, presenting and implementing activities related to the charter school’s budget, accounting, grants, procurement and risk management. The CFO shares responsibility to create and ensure the ongoing development of internal and external partnership capacities necessary to support an organization and is accountable for leading and managing the finance, accounting, compliance, and administration of the school. The CFO ensures that cost-effective operations and infrastructure are in place and properly managed to support the organization and its mission and will coordinate implementation of the financial concerns across all work streams and relevant departments.

Essential Functions:
• Establishes, directs and supervises a system of control for budget execution and all financial
accounting in the school district
• Establishes accounting systems, procedures and codes necessary to provide administrators with
accurate financial data for the basis of formulating policies and decisions
• Prepares the annual general fund budget in consultation with the education management
company for the school based on information submitted by the staff and administration
• Researches all sources of revenue for the school and assists administrators in preparing grant
applications to secure new sources of revenue
• Prepares cost analysis reports concerning the operation of the school
• Supervises and maintains financial record keeping for all state and federal grant programs;
prepares and submits all necessary reports including quarterly and final reports as may be
required; processes claims for reimbursement as necessary
• Assists in conducting annual audit of charter school records by answering questions, providing
necessary data and information, preparing and reconciling work papers, and maintaining
accurate and complete records
• Supervises the process of all reports related to the budget
• Prepares monthly reports for General Fund and all other funds as necessary for Board approval
• Supervises financial record keeping in accordance with state and federal laws and district policy
• Reconciles school bank accounts
• Reconciles school financial reports
• Supervises and monitors preparation and distribution of all purchase orders; oversees all purchasing in the school
• Communicates with the school solicitor on legal matters related to non-instructional issues
• Maintains accounting records to comply with the chart of accounts required by the Pennsylvania Department of Education (PDE)
• Leads internal control environment
• Tracks key indicators such as cash, open receivables, employee headcount and open payables
• Prepares cashflow projections
• Oversees, directs, supervises and evaluates the Business Office staff
• Assists in the development and execution of in-service training program for the Business Office staff
• Performs other related duties as assigned

Minimum Requirements:
• Bachelor’s in Business Administration or Accounting
• Certified Public Accountant (CPA) required
• In depth knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Governmental Accounting Standards (GAGAS)
• Ability to manage multiple projects
• Excellent organizational skills
• Computer proficiency in MS Office Suite and online research
• Minimum 5 years supervisory experience, 10 years business experience
• Pennsylvania Criminal Record Check Clearance
• Pennsylvania Child Abuse Clearance
• FBI Criminal Background Clearance

Demonstrated Knowledge of:
• Charter school operations generally, and charter school financial operations specifically
• School business accounting and financial procedures (GAPP)
• Budget development and payroll
• Student transportation
• Computer systems operations, including Powers School or its equivalent
• Procurement and inventory

Demonstrated ability to:
• Follow written and verbal directions and give direction to others
• Create and delegate assignments
• Complete assigned tasks with minimal supervision
• Read, write, and perform complex computations
• Compose clear, concise sentences and paragraphs
• Organize office setting to efficiently accomplish tasks
• Work independently and make work-related decisions
• Exercise good judgement in prioritizing tasks, and directing staff
• Communicate effectively at all organizational levels

Note: CCCS has the exclusive right to alter this job description at any time. This job description is not an employment agreement or contract.

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Chief Financial Officer

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