Administrative Assistant (Part-Time)

About Clutch:

At Clutch, we are reinventing the way Canadians buy and own cars. We had enough of traditional dealerships that took advantage of customers and knew that we could build an incredible car-buying experience while leaving a positive impact on the communities we serve.

Recently named one of the Fastest Growing Canadian Companies by the Globe & Mail and one of the Top Canadian Startups by LinkedIn, we’re looking to add to our great team of people who embrace hard things, think like owners, and love to help their teammates.

We pride ourselves on our high-quality certified vehicles, great prices, and customer experience. By visiting clutch.ca, customers can browse a large selection of high-quality vehicles, buy a car that’s right for them, and enjoy seamless delivery — all from the comfort of their home.

Founded in 2016, Clutch is headquartered in Toronto and services Alberta, British Columbia, Nova Scotia, New Brunswick, Ontario, and Prince Edward Island. It is backed by a number of world-class investors including D1 Capital Partners, Canaan, BrandProject, Real Ventures, Upper90, FJ Labs, Global Founders Capital, and Azure Capital Partners.

About the Role:

Clutch is looking for a Part-Time Production Administrative Assistant to join our team in Mississauga, Ontario. This is a key role within our Production department, providing essential administrative and organizational support to ensure smooth weekend operations.

You’ll be the first point of contact for many internal and external interactions, so professionalism, attention to detail, and strong organizational skills are a must.

What You’ll Do:

• Check, receive, and distribute incoming mail and courier packages

• Prepare vehicle safety documents according to Service Ontario requirements

• Monitor inventory and order office supplies as needed

• File, copy, and scan documents to maintain accurate records

• Complete purchase orders for sold units and ensure invoices are kept up to date

• Generate reports and assist with administrative tasks as requested by management

• Provide backup support for other administrative roles when needed

• Perform additional duties as assigned by the Production Manager

What We’re Looking For:

• Strong communication and data entry skills

• Positive, professional, and welcoming demeanor in person and over the phone

• Commitment to exceptional customer service and a willingness to go the extra mile

• Highly organized, detail-oriented, and able to manage multiple tasks at once

• Flexible and willing to learn new responsibilities, including covering other roles as needed

• Previous reception or customer service experience is an asset

Requirements:

• High school diploma or equivalent

• Clean criminal background check

• Legally authorized to work in Canada

• Ability to commute to Mississauga, Ontario

Schedule:

• Part-Time, Saturdays & Sundays

• 8:00 AM – 6:00 PM (20 hours per week)

• 3-month contract with the option to transition into full-time

Why You’ll Love It at Clutch:

• Competitive hourly wage

• Overtime opportunities

• Opportunities for advancement within the Production department

• A fast-paced, team-oriented environment where you can grow your career