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Facilities Manager

New York, NY

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today. 

Who will work well with us: 

  • We seek dynamic individuals who are not only passionate about the arts but also eager to grow and contribute to a collaborative environment. While previous experience in the commercial art sector is valuable, an enthusiasm for the creative arena is paramount. We invite candidates at all stages of their careers, including those re-entering the workforce or seeking to pivot professionally, to apply and bring fresh perspectives to our team.

About the Opportunity: 

Facilities Manager |  $90-95k

David Zwirner is in search of a Facilities Manager to lead operations at our W. 20th Street gallery and adjacent Headquarters. The ideal candidate will possess a Bachelor’s degree or higher and have a minimum of four years of experience in gallery and facilities management. This role demands exceptional organizational capabilities, a strategic mindset for managing multiple projects, and a keen eye for detail, all while fostering a collaborative environment that upholds our high standards.

What you’ll do: 

  • Lead Facility Operations: Oversee the maintenance and operational integrity of the 20th St Gallery and our employee headquarters; ensuring both routine and urgent repairs are managed efficiently and effectively

  • Project Management: Coordinate and supervise select construction projects for on-site exhibitions and general renovations, making sure that all work is executed seamlessly and to the highest standard

  • Vendor Management: Recruit, negotiate, and maintain relationships with external vendors (e.g., HVAC, landscaping, janitorial services), certifying optimal service delivery and compliance with contractual obligations, including Certificates of Insurance (COIs)

  • Event Logistics: Strategically plan and execute logistics for gallery openings and special events, working collaboratively with various teams to perform flawless execution and exceptional visitor experiences

  • Workstation Setup: Oversee the setup and maintenance of new employee workstations, including technology installations (computers, email, phones, printers), guaranteeing all staff have the tools they need for success

  • Regulatory Compliance: Maintain compliance with all building codes, regulations, and safety standards through diligent oversight of inspections and maintenance schedules

  • Housekeeping and Supply Management: Manage housekeeping services and oversee the ordering and stocking of office supplies, creating an optimal work environment for all staff

  • Preventive Maintenance: Develop and implement comprehensive preventive maintenance schedules for all facility systems and equipment, anticipating needs and addressing potential issues before they arise

  • Budget Management: Monitor facility budgets and expenditures, providing innovative, cost-effective solutions for repairs and upgrades to enhance operational efficiency

  • Record Keeping: Create and maintain detailed records of facility operations, maintenance activities, and vendor contracts for transparency and accountability

  • Team Leadership: Serve as mentor and leader for a team of two full-time employees; fostering a positive and productive work environment and empowering staff to achieve their best work

  • Emergency Preparedness: Participate in emergency preparedness planning, including fire safety drills and response protocols, ensuring a safe environment for all staff and visitors

What we would like you to have:

  • Bachelor’s degree with 4+ years of relevant experience in a commercial art gallery or institution
  • Strong administrative, organizational, and professional communication skills
  • Ability to thrive in a fast-paced, dynamic environment while managing multiple tasks
  • Proven leadership skills with experience managing a small team, fostering a positive work environment, and motivating staff to achieve common goals
  • Detail-oriented, proactive, and a collaborative team player

What you will love about David Zwirner (benefits): 

  • David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Platform, Utopia Editions, Consignments, Program.
  • Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
  • Staff-driven projects and fundraising initiatives. This includes David Zwirner commitment to Galleries Commit.
  • Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, New Museum, MOMA, and others. Summer Fridays, generous PTO and leave, Family Medical/Dental/Vision benefits. 401K savings plan with automatic employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

We are an equal opportunity employer, if you need assistance in applying to a role you may reach out to recruiting@davidzwirner.com.

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