Head Registrar

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is not required.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, those wanting to learn and grow within the industry, to apply.
  
  

About the Opportunity:

Head Registrar 

What you'll do:

• Supervise and manage Assistant Registrar
• Point of contact for comped cost requests
• Responsible for understanding the gallery’s insurance policy, ensuring compliance, and providing total insurable value per location upon policy review.
• Exhibition logistics management: discuss shipping needs with departments, provide shipping and crating budget and timelines, prepare/oversee both internal and client condition reports

Inventory Management

• Ensure artworks are fully and accurately processed on receipt regarding physical properties and packing: dimensions and inscriptions confirmed; frame labels and Certificate of Authenticity labels applied or stored appropriately; verso images shared; packing assessed.
• Create and maintain inventory control processes and protocols
• Determine and coordinate appropriate packing required for each type of artwork
• Inventory and storage management: provide cost analysis and spearhead movements out for languishing sold works, PC, etc. 
• Guarantee costs (production, framing, comps, crating, etc) are properly allocated to artworks in DZB

Condition Reporting

• Coordinate and undertake condition reporting for high value or sensitive DZL/DZP incoming/outgoing inventory, Art Fairs, and exhibitions as required
• Coordinate consultations and checks by conservators, initiating conservation where necessary
• Work closely with Registration to ensure condition reports are uploaded and accessible 

Shipping

• Manage consolidated international shipments of inventory: setting list deadlines and collection dates, directing inventory and art handling teams and external vendors through to completion. Point of contact for consol additions from sales for inter-gallery transfer requests. 
• Manage and track consol shipment budgets
• Manage and track shuttle shipments between DZP and DZL galleries and oversee budget
• Manage sold client shipping, including obtaining estimates and Certificates of Insurance, coordinating with clients for their needs, advising clients and relaying all information to sales team
• Work closely with NY, UK, and Paris sales team to coordinate International Shipments of Sold works from Non-US Art Fairs to clients worldwide
• Ensure certificates, manuals, and installation information is provided to clients or consignees
• Supervise Assistant Registrar + Technicians on storage and local movement of artworks
• Serve as courier for important loans and high-value works as and when needed
• Process and update locations of art; organise and file release and receiving paperwork from art handling

TA / Customs 

• First point of contact for global galleries regarding import, export, and VAT considerations in close coordination with Director of Finance (DZP)
• Manage DZDB Customs data entry for artwork imports/exports onto DZL TA 
• Ensures Registrars facilitate all customs data entry into the DZDB and DZL server as required
• Manage customs account and prepare for future audit
• Create and maintain customs control processes and protocols

Accounting

• Submit information to Director of Finance for issuance of invoices
• Act as first point of contact for shipping and storage invoices working closely with Director of Finance to review costs.

What we would like you to have:

• Strong experience in a similar role for about 5-10 years
• English full professional proficiency
• The ideal candidate will be personable, nimble, shrewd, organised, efficient, and will display an overall positive/collaborative attitude
• Strong communication and management skills