Insurance AR & AP Analyst

Job Description 

Location: NY, NY (Midtown), Hybrid

Position Overview:

This position requires strong analytical, written and verbal skills which will give you the tools necessary to successfully complete your tasks and lend support to your colleagues.

Your pro-active nature, attention to detail, quality and proven organizational skills will provide the basis needed to initiate and work multiple priorities in a fast-paced environment.  You are committed to accuracy, excellent customer service, professionalism and going the extra mile.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Insurance Payables/Premium Receivables

• Process timely premium payments to insurance carriers (via checks, ACH, Wire or online) to avoid notices of cancellation.
• Initiate Electronic Payments (ACH or Wire Transfers) to carriers through our preferred banking partner.
• Research and resolve payable discrepancies (premium, commission, billing etc.) with branch offices and/or insurance carriers.
• Research and respond to a high volume of inquiries (email & phone calls) timely and appropriately.
• Follow up for carrier invoices or statements through all the necessary channels.
• Apply or resolve return premium payments from insurance carriers.
• Depositing funds to bank
• Posting/allocating cash to client in agency management system
• Collaborate with third party administrators, such as ReSource Pro/Patra, on integrated workflows.
• Perform client account reconciliations as needed.
• Answer Accounts Receivable questions
• Process client refunds or pass-through payments for clients
• Generate Accounts Receivable aging reports and distribute accordingly.
• Work with Account Managers, Brokers, and Clients to collect premiums due.
• Act as a backup for other Trust Accounting team members as needed.
• File documents into our electronic filing system timely and accurately.
• Other duties and projects as assigned.
• Resolution of billing discrepancies
  • Coordinate with Account Executives to resolve billing discrepancies
  • Provide Account Executives with payment history to carriers as requested
  • Refer problems/obstacles to Manager at huddle or immediately if urgent

• Resolution of bank reconciliation items
  • Coordinate with Manager & Finance to resolve any bank rec items
• Follow established workflow on NOC and Advanced Items
  • Communicate with the AE and track items pending NOC
  • Follow the established workflow for Advanced Items and refer problems/obstacles to Manager at huddle or sooner if urgent.
• Participate in morning huddle
  • Provide update on pending items
  • Introduce any new issues that need attention
  • Share responsibility of dedicated AP team email address
• Request new ACH/Wire templates for new carriers and as carrier information changes
• Work toward achieving team and individual goals
• Additional projects/tasks as provided by dept manager

Personal AND Organizational Development Responsibilities:

• Set priorities and manage workflow for self and support team to ensure all goals are met.
• Interact with others effectively using strong, clear communication skills, cooperating purposefully and providing information and guidance as needed to achieve the business, profitability and retention goals of EPIC.
• Stay informed regarding industry information.
• Project a professional image in action and appearance.

KEY COMPETENCIES:

• Excellent troubleshooting, decision making and problem-solving skills.
• Ability to partner with others to deliver on objectives.
• Strong knowledge Microsoft Office programs to include Advanced Excel skills (VLookups are a must, Macros and Pivot Tables are a plus).
• Strong attention to detail, multi-tasking, assigning priority and time management abilities.
• Ability to work effectively and efficiently both with and without direct supervision.
• Strong interpersonal communication skills, both written and verbal.
• Must be able to commute to Jersey City, NY office (currently still remote).

REQUIRED SKILLS:

• Use good judgment and show initiative in approach to daily activities and deadlines
• Detail oriented and accuracy a must
• Strong verbal and written communication skills
• Solid problem-solving skills which include thinking outside the box
• Able to work independently but also possess exceptional teamwork skills
• Ability to organize, prioritize tasks and work efficiently
• Strong computer skills in Excel, Word, Outlook, CRM databases, internet-based programs, system problem solving

EDUCATION and/or EXPERIENCE:

• College degree required.  Associates or Bachelors. Degree in Accounting or Finance preferred
• Minimal three years accounting experience.  Insurance accounting experience strongly preferred
• Experience with AMS systems such as Sagitta, ImageRight, AMS 360 a plus

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT and ENVIRONMENTAL CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.  There is no or very limited exposure to physical risk.

The national average salary for this role is $65,000 to $70,000 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data.

WHY JOIN EPIC? 

• Ranked #17 Top 100 Largest U.S. Broker by Business Insurance
• Awesome Benefits:  401K matching, Generous Time Off Policy, Flexible Work Options, Medical, Dental, Vision, Pet Insurance, Cancer Insurance, Wellness Programs, Employee Award Programs (Trips!).

EPIC embraces diversity in all its various forms—whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients. 

#LI-TM1  #LI-Hybrid