
Administrative Assistant
First National Bank of America is seeking a proactive and detail-oriented Administrative Assistant to support our team and ensure seamless daily operations. This role will manage complex calendars for multiple team members, coordinating meetings, events, and departmental activities. The Administrative Assistant will serve as a central point of contact for internal and external communications, professionally managing phone calls, emails, and correspondence with timely follow-ups. This role is vital to enhancing organizational efficiency and enabling effective communication across departments. The ideal candidate is organized, adaptable, and capable of managing multiple priorities while maintaining confidentiality, discretion and professionalism.
Key Responsibilities:
- Accurately prepare meeting agendas, record minutes, and ensure timely distribution and follow-up on action items
- Support audit and compliance efforts by assisting with documentation, tracking request statuses, and ensuring timely completion
- Collaborate with the Executive Assistant (EA) to organize conferences, off-site meetings, and related travel arrangements
- Review and process expense reports, ensuring accuracy and timely submission
- Continuously identify and implement improvements to administrative workflows and procedures, in conjunction with the EA
- Utilize a variety of communication platforms (e.g., cell phone, Microsoft Teams, RingCentral, email) with efficiency and adaptability
Qualifications:
- 3+ years of proven experience as an Administrative Assistant or in a similar administrative support role
- Exceptional organizational and multitasking skills with a strong attention to detail
- High degree of initiative, professionalism, and ownership in daily responsibilities
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Teams, and OneDrive
- Experience working in a dynamic, fast-paced environment and adapting quickly to changing priorities
Employee benefits
- Medical – Multiple plans to choose from including HSA and traditional. Premiums as low as $0.00
- Dental – Premiums as low as $0.00
- Vision – Low premium Plan
- Discounted childcare
- Pet Insurance
- Paid Time Off (PTO)
- 401k with employer match
- Adjustable desks that can be raised or lowered to sit or stand
At First National Bank of America, we are looking for exceptional individuals with a "servant's heart" or a natural humility that recognizes the importance of prioritizing others' needs. We celebrate and acknowledge efforts that exceed expectations, whether it's delivering added value to customers or supporting colleagues. Just as interest compounds over time, the little things we do can make a substantial difference.
First National Bank of America recognizes that the quality of our people is the foundation for our success. Attracting exceptional individuals who value a challenging work environment that rewards the contributions of its people is the cornerstone of our hiring philosophy.
Note: These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required for this job.
First National Bank of America is an Equal Opportunity Employer.
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