Payroll Administrator

Foley Hoag seeks a detail-oriented and experienced Payroll Administrator with hands-on experience using UKG Pro for our Boston office. The Payroll Administrator will be an integral part of a small team responsible for ensuring accurate and timely processing of payrolls, maintaining compliance with all relevant regulations, and providing exceptional support to employees. The Payroll Administrator is a member of the Human Resources team and will serve as a liaison to Finance, Accounting, and other departments.  

Responsibilities

• Process end-to-end payroll for the biweekly and semi-monthly payrolls using UKG Pro, ensuring accuracy and compliance with firm policies and statutory requirements.  
• Review and verify timesheets in UKG WFM (Workforce Management).  
• Review and process LOAs ensuring that calculations are accurate, and earnings are properly coded.  Maintain complete records of all leave calculations.  
• Respond to employee inquiries regarding payroll, deductions, and other related matters in a timely and professional manner. 
• Create data file for upload to accounting system to post journal entries for each payroll. 
• Review general ledger accounts on a regular basis and reconcile payroll related entries. 
• Assist in the regular preparation of the monthly payroll.  Ensure a full working knowledge of the monthly payroll.  
• Respond to inquiries from the Finance, Accounting, Tax, and Data Analytics teams; run reports and prepare data as requested. 
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. 
• Stay up to date with changes in payroll regulations and UKG system updates. 
• Support year-end processing, including W-2 preparation, tax filings, and reconciliations. 
• Assist with audits and provide necessary documentation to auditors. 
• Collaborate with other members of the Human Resources team to address discrepancies and ensure operational efficiencies. 
• Assist with other tasks as assigned.  

Qualifications

• Minimum of 4 years of experience processing payroll in a professional services organization. 
• Knowledge of payroll practices and tax regulations pertaining to payroll. 
• Ability to complete tasks to a high standard with a keen eye for accuracy. 
• Proficiency with UKG Pro Payroll software. 
• Intermediate Excel skills. 
• Ability to maintain confidentiality regarding sensitive information. 
• Must possess strong verbal and written communication skills. 
• Bachelor’s degree, or equivalent experience. 
• Certified Payroll Professional (CPP) certification is a plus but not required. 

Compensation range is $95,000 to $115,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. 

Search firm submissions are not requested nor considered for this position.

Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner. 

Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact BusinessServicesRecruiting@foleyhoag.com. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process. 

Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.  

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.