Office Admin Supervisor

About GenScript

GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.

GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology

About ProBio

ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy (CGT), vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing. In terms of plasmid service, ProBio supports the most clinical approvals for CGT drugs including mRNA vaccines, CAR-T in China. It is also the first GMP manufacturing platform to provide in vitro transcription (IVT) template linearized plasmids for mRNA vaccines and has supported several mRNA vaccine global enterprises to obtain clinical approvals. In terms of viral vector service, \ProBio has a stable and high-yield viral vector platform.

Overview: 

We are seeking a proactive and reliable administrative supervisor to manager office administration functions and staff, ensuring smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary. 

Job Responsibilities: 

• Oversee daily office admin functions to ensure employee satisfaction and operational efficiency. 
• Manager travel platforms and vendors, and when necessary, coordinate travel arrangements for employees. 
• Ensure smooth office operations through effective administrative service managements.
• Oversee the quality and budget of employee lunch and snack services.
• Support external personnel (such as expatriates) by managing admin services and organizing events to integrate them with local employees. 
• Coordinate government grant applications related to site operations. 
• Lead on-site events, including public relation and government-related activities such as parties, celebrations, conferences, and other company events.
• Manage office supplies, including furniture and other assets, ensuring proper asset management and compliance with policies. 
• Supervise billing reimbursement, file, and data management, creating presentations and management-level reports.
• Provide support in the absence of team members, covering tasks as needed.

Qualifications:

• Bachelor's degree with 3+ years of experience in office operations management or a similar administrative role.
• Experience leading projects and managing teams in an administrative setting.
• Strong proficiency in MS Office Suites (MS Excel and MS Outlook); experience with office productivity tools and software. 
• Excellent time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously in a fast-faced environment. 
• Strong attention to detail and problem-solving skills, focusing on continuous improvement, collaboration with internal and external stakeholders. 
• Strong organizational and planning abilities, with experience coordinating complex events and handling logistics.
• Experience managing budgets and implementing cost-saving within an administrative or office setting.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.