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HR Operations Assistant

Riyadh

Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

The HR Operations Assistant provides hands-on support for daily HR operational activities, ensuring smooth employee lifecycle management, compliance with Saudi labour regulations, and effective use of government HR platforms. The role supports HR administration while maintaining strict confidentiality of employee information.

This role reports to the Operations Manager. 

Responsibilities include:

  • Support HR operational tasks including onboarding, offboarding, and employee documentation.
  • Maintain accurate employee records and HR files in accordance with firm policies.
  • Prepare HR letters and documentation including employment certificates, contracts, and internal HR communications.
  • Maintain HR systems and internal employee databases.
  • Assist with HR government platforms including Qiwa, GOSI, Muqeem, and Mudad.
  • Support visa processes, work permits, and regulatory documentation.
  • Respond to employee HR queries and provide guidance on HR procedures and policies.
  • Coordinate onboarding activities including documentation, orientation, and internal system setup.
  • Assist in coordinating employee benefits, insurance, and HR administrative matters.
  • Support recruitment coordination including interview scheduling and candidate tracking.
  • Assist with HR reports and internal HR documentation.
  • Organize HR initiatives such as training sessions and employee engagement activities.
  • Maintain strict confidentiality when handling employee data, salary information, and personal records.

Qualifications:

  • Strong organizational and administrative skills
  • High level of confidentiality and professionalism
  • Ability to manage multiple tasks and priorities
  • Strong interpersonal and communication skills
  • Attention to detail and accuracy
  • Proactive and service-oriented mindset
  • Native Arabic and fluent English (written and spoken)
  • Ability to work in a fast-paced professional environment.
  • Willingness to work outside standard hours when required.

Experience:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
  • 2–4 years of experience in HR administration or HR operations.
  • Experience working with Saudi HR government platforms preferred.
  • Previous experience in professional services or a law firm environment is an advantage.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

 

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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.  We strive to ensure an inclusive and accessible hiring experience.  The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
 
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process.  Inquiries about the status of an application or other non-accommodation matter will not receive a response.

 

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