Lead- Executive Assistant

Glance AI is an AI commerce platform shaping the next wave of e-commerce with inspiration-led shopping, less about searching for what you want and more about discovering who you could be. Operating in 140 countries, Glance AI transforms every screen into a stage for instant, personal, and joyful discovery, where inspiration becomes something you can explore, feel, and shop in the moment.

Its proprietary models, seamlessly integrated with Google’s most advanced AI platforms, Gemini and Imagen on Vertex AI, deliver hyper-realistic, deeply personal shopping experiences across categories such as fashion, beauty, travel, accessories, home décor, pets, and more. Designed to seamlessly integrate into everyday consumer technology, Glance AI reimagines the future of e-commerce with inspiration-led discovery and shopping.

With an open architecture built for effortless adoption across hardware and software ecosystems, Glance AI is creating a platform that can become a staple in everyday consumer technology. It partners with the world’s leading smartphone makers, connected TV manufacturers, telecom providers, and global brands — meeting people where they are: on mobile, smart TVs, and brand websites.

Through Glance AI’s rich first-party data and unparalleled consumer access, it harnesses InMobi’s global scale, insights, and targeting capabilities to create high-impact, performance-driven shopping journeys for brands worldwide. Part of the InMobi Group, a global technology and advertising leader reaching over 2 billion devices and serving more than 30,000 enterprise brands worldwide, Glance AI is backed by Google, Jio Platforms, and Mithril Capital.

InMobi Advertising is a global technology leader helping marketers win the moments that matter. Our advertising platform reaches over 2 billion people across 150+ countries and turns real-time context into business outcomes, delivering results grounded in privacy-first principles. Trusted by 30,000+ brands and leading publishers, InMobi is where intelligence, creativity, and accountability converge. By combining lock screens, apps, TVs, and the open web with AI and machine learning, we deliver receptive attention, precise personalization, and measurable impact.

Through Glance AI, we are shaping AI Commerce, reimagining the future of e-commerce with inspiration-led discovery and shopping. Designed to seamlessly integrate into everyday consumer technology, Glance AI transforms every screen into a gateway for instant, personal, and joyful discovery.  Spanning diverse categories such as fashion, beauty, travel, accessories, home décor, pets, and beyond, Glance AI delivers deeply personalized shopping experiences. With rich first-party data and unparalleled consumer access, it harnesses InMobi’s global scale, insights, and targeting capabilities to create high impact, performance driven shopping journeys for brands worldwide.

Recognized as a Great Place to Work, and by MIT Technology Review, Fast Company’s Top 10 Innovators, and more, InMobi is a workplace where bold ideas create global impact. Backed by investors including SoftBank, Kleiner Perkins, and Sherpalo Ventures, InMobi has offices across San Mateo, New York, London, Singapore, Tokyo, Seoul, Jakarta, Bengaluru and beyond.

At InMobi Advertising, you’ll have the opportunity to shape how billions of users connect with content, commerce, and brands worldwide. To learn more, visit www.inmobi.com

About the role 

We are seeking an experienced and highly organized Executive Assistant to support senior leaders within the Legal team. This role requires exceptional discretion, strong stakeholder management skills, and the ability to manage multiple priorities in a fast-paced, confidential environment.

The ideal candidate will be a proactive partner to Legal leadership, providing seamless administrative, operational, and coordination support while handling sensitive and privileged information with the highest level of professionalism.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
• Prioritize and resolve scheduling conflicts while ensuring effective time management for Legal leaders.
• Prepare meeting agendas, briefing materials, presentations, and follow-up actions.

Communication & Stakeholder Management

• Act as a key point of contact for internal and external stakeholders.
• Manage executive communications, correspondence, and high-volume inbox activity.
• Coordinate effectively with business leaders, external counsel, and other key partners.

Legal & Administrative Operations

• Support the preparation, organization, and management of legal documents, contracts, and related records.
• Coordinate signature workflows, document tracking, and key legal deadlines.
• Maintain accurate and secure records while ensuring confidentiality at all times.

Project, Travel & Team Coordination

• Coordinate domestic and international travel, itineraries, and logistics.
• Track action items, project deliverables, and leadership priorities.
• Support budget tracking, invoice processing, and expense management.
• Assist with team events, leadership meetings, and cross-functional initiatives.

Qualifications

• 10+ years of Executive Assistant experience supporting senior executives.
• Prior experience supporting Legal, Compliance, Risk, or Professional Services teams is preferred.
• Proven ability to manage confidential and sensitive information with discretion.
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational, communication, and stakeholder management skills.

Key Competencies

• Discretion & Confidentiality
• Executive Presence
• Organizational Excellence
• Attention to Detail
• Stakeholder Management
• Proactive Problem Solving
• Adaptability & Agility

"Glance collects and processes personal data such as your name, contact details, resume and other information that may contain personal data for the purpose of processing your application. Glance utilizes Greenhouse, a third-party platform. Please review Greenhouse's Privacy Policy to understand how the data collected from you is processed and managed. By clicking on 'Submit Application', you acknowledge and agree to the above privacy terms. Should you have any privacy concerns, you may contact us through the details mentioned in your application confirmation email."