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Administrative Assistant
Garden Grove, CA
About Harbinger
Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbinger’s best-in-class team of EV, battery, and drivetrain experts have pooled their deep experience to bring a first-of-its-kind EV platform to support the growing demand for medium-duty EVs and Hybrids. Harbinger: Familiar Form, Revolutionary Foundation.
Position Summary:
As an Administrative Assistant, you'll play a crucial role in keeping our leadership team organized, prepared, and focused. You’ll manage scheduling, communications, and operational tasks while being a trusted gatekeeper and problem-solver. This is an in-office role that thrives on high energy, flexibility, and a strong sense of ownership.
Key Responsibilities:
- Manage and optimize calendars, schedule meetings, and coordinate internal and external appointments
- Act as the point of contact between executives and stakeholders, managing communications with discretion and professionalism
- Prepare agendas, take detailed meeting notes, and follow up on action items
- Coordinate travel arrangements, accommodations, and itineraries
- Assist with office operations, vendor management, and event planning (e.g. team offsites, client meetings). Supporting onsite events for the sales and marketing team.
- Support special projects and ad hoc tasks that help the executive team operate more efficiently
- Anticipate the needs of leadership and take initiative to solve problems before they arise
Qualifications:
- 1-2+ years of experience as an Administrative Assistant, Office Manager, or similar role (experience in a startup or fast-paced environment preferred)
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- High degree of professionalism and discretion with confidential information
- Tech-savvy: comfortable with Google Workspace, Slack, Notion, Zoom, and productivity tools
- Ability to work full-time, in-office, with occasional flexibility for early/late meetings or events
Key Benefits & Perks:
- Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
- Early-stage Stock Options
- Robust Retirement Savings (401k, HSA, FSA)
- Generous Paid Time Off (PTO) & Parental Leave
- Annual Vacation Bonus
- Wellness & Fertility Benefits
- Cell Phone Stipend
- Complimentary Meals & Stocked Kitchens
California Pay Range
$30 - $41 USD
Equal Opportunity
Harbinger is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.
Harbinger is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at info@harbingermotors.com.
Candidate Data Privacy
Harbinger may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Harbinger may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.
Harbinger may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our HR, legal, and finance teams, and the team(s) with the position(s) for which you are applying; (ii) Harbinger affiliates; and (iii) Harbinger’s service providers, including providers of background checks, staffing services, and cloud services.
Harbinger may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
Please note that we are currently not accepting applications from third party application services. Any unsolicited resumes or candidate profiles submitted in response to our job posting shall be considered the property of Harbinger and are not subject to payment of referral or placement fees if any such candidate is later hired by Harbinger unless you have a signed written agreement in place with us which covers the applicable job posting.
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