Payroll & Benefits Specialist

About Indigenous Pact PBC, Inc:

Established in 2017 Indigenous Pact PBC, Inc., a certified B-Corporation, set out on a mission to create health equity for American Indians and Alaskan Natives. As part of a global movement of certified B-Corporations, we aim to balance purpose and profit by meeting the highest social, environmental, legal, and public standards to build a more sustainable and inclusive economy.

Indigenous Pact’s dedicated, experienced, and knowledgeable team brings decades of experience working in Indian Country. We help strengthen and improve the sustainability of Tribes and Tribal Organizations' health, wellness, and long-term care programs and services. Indigenous Pact specializes in developing customized and turn-key solutions to generate sustainable revenue, increase healthcare access, and improve health outcomes for all Native Americans. 

Job Description 

• Job Title: Payroll & Benefits Specialist
• Base Salary: $50-60k, based on experience and skillset
• Location: USA 
• Work model: Remote
• Travel Requirements: Up to 25% required
• Reports to: Chief Financial Officer

Job Summary: 

The Payroll and Benefits Specialists under the direct supervision of the Controller, performs all tasks related to periodic processing of payroll, payment of benefits and the monthly accounting for all corporate cost centers. Assist the Controller in the enforcement of all corporate tax, accounting and internal controls and procedures.

As Payroll and Benefits Specialist, this position will be a key member of our finance team and will be responsible for planning and directing the company’s payroll and tax financial reporting systems.

Essential Job Functions:

Organizational Support

• Demonstrates the IP Mission, Vision and Care Commitments in behaviors, practice, and decisions.
• Participate in the annual planning process and long-term business planning. 
• Supports a culture that fosters teamwork, inclusion, and collaboration throughout the organization.
•  Support the financial department in developing short- and long-term financial goals and forecasts.

Compliance and Reporting

• Ensure compliance with all local, state, and federal government reporting requirements and tax filings and ensure all federal and state returns are filed timely and accurately.
• Implement and maintain payroll best practices to improve efficiency and consult with the human resources team to improve payroll and HR processes.
• Maintain and ensure all employee payroll information is current. Employee information in Rippling should match employee information.
• Processes payroll direct deposits. Reviews of all timely reports, client codes, and all other documents for accuracy related to supporting employee time.
• Ensure timely and accurate administration of employee garnishments, ensuring proper withholding and remittance to appropriate agencies.
• Manage Benefits, to include orientation, timely enrollment/termination, and auditing/approving monthly invoices.
• Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with accounting for quarterly and year end audits (payroll, benefits, 401k, etc.).
• Determines amount and timing of payroll tax deposits and electronic transfer of deposits to IRS.
• Completes all state and federal tax reports including quarterly 941 and monthly applicable state tax and withholding reports.
• Tracks information necessary to determine an employee’s eligibility to participate in the retirement plan.
• Verifies benefits and insurance costs to specific cost centers and processes payments to the plans in a timely manner. At year-end, assists the Controller in preparing W-2s for all employees.
• Process and prepare the required State Unemployment Wage and worker’s compensation reports.
• Maintain positive participation in all levels of decision making.
• Reviews with supervisor, the evaluation of procedures and operation of the payroll and benefits functions. Follow up findings with recommended corrective action.
• Serve as a key point of contact for the employees regarding payroll issues.
• Provides guidance and advice to field personnel on Payroll or Benefits management functions.
• Enhance professional growth and development through participation in educational programs, meetings, and workshops.
• All other duties as assigned.

Required Skills/Abilities:

• Excellent interpersonal and communication skills, both written and verbal
• Ability to interact with all levels of staff and to explain payroll processes to employees
• Outstanding analytic, organization and problem-solving skills for strategic data interpretation versus simple reporting.
• Demonstrated ability to apply innovative and resourceful solutions to challenges
• Embrace diverse and inclusive perspectives across the organization, elevate voices not always heard in analysis and strategy

Education and Experience: 

• Bachelor’s degree in Finance, Accounting or Business Administration preferred.
• 5+ years of progressive increase in responsibility in processing payroll.
• A strong record as an effective, team-oriented employee.

Physical and sensory demands: 

• This position will require extended periods of sitting, typing, and working on a computer screen
• Close vision is required for computer work

Working environment: 

• This is a remote position, with expected working hours of 9:00 am to 5:00 pm.
• Occasional travel to Indigenous Pact work sites may be required.

Why Choose Indigenous Pact?

Building a strong culture and exhibiting our core values is important to us. When you join Indigenous Pact, you are joining a team that values:

• Empathy is at the heart of everything we do—we listen, we understand, and we put ourselves in the shoes of others, whether it's our teammates, our clients, or the communities we serve.
• Wisdom is about learning from experience, being thoughtful in our work and making decisions that are grounded in knowledge and insight. It's about taking the time to get things right.
• Bravery is having the courage to take bold risks, challenging the status quo, and knowing that growth happens when we push our limits.
• Transformation drives us to continuously grow—both as a company and as people. It’s about not being afraid to change and to keep pushing forward in the pursuit of excellence.

Visit our Careers page (https://www.indigenouspact.com/careers) where we encourage you to learn more about the characteristics that are important to us (and we hope you bring them as well) such as Healthcare-focused, growth mindset, self-motivated, collaborative, resilient and adaptable. 

Beyond the job opportunity and incredible culture  we also offer:

• Unlimited paid time off to cultivate personal and professional balance
• Competitive benefits including 401(k), Medical, Dental, and Vision insurance
• Open, transparent lines of communication with leadership 
• Committed to giving back to improve our communities and environmental impact
• A development-focused environment where you have autonomy to drive your career path

Indigenous Pact is an equal opportunity employer and we are dedicated to fostering an inclusive and barrier-free work environment for all employees and candidates. Preference will be given to qualified native applicants; however, all qualified individuals are encouraged to apply. Must be able to provide Indian Preference documentation if claimed. If accommodation is required during any stage of the recruitment process, please contact any member of our HR team. We thank all applicants for their interest; however, only those selected for interviews will be contacted.