Project Coordinator

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Project Coordinator for our Paving Group in St. Louis, MO.

Primary Responsibilities 

• Preconstruction & Project Setup
• Set up new projects in CMiC, ensuring accuracy in cost codes, budgets, and project structure.
• Assist Account Managers with creation, review, and entry of initial project budgets.
• Assist with creating and sending out subcontracts.
• Support contract and subcontract documentation, including compliance tracking and insurance requirements.
• Project Financials & Forecasting
• Maintain and update project budgets and forecasts within CMiC in collaboration with Account Managers.
• Track committed costs, change orders, and billings to ensure accurate financial reporting.
• Monitor project cost performance and flag variances or discrepancies for review.
• Generate and distribute monthly forecast and cost tracking reports for leadership review.
• Project Administration & Documentation
• Maintain project files and ensure documentation compliance per company standards.
• Support project closeout process by compiling completion reports, photo documentation, signoffs, and final documentation.
•  Coordinate with internal departments to ensure all project data is complete and accurate prior to closeout.
•  Assist with process improvement initiatives related to project coordination and CMiC workflows.
• Collaboration & Communication
• Serve as a liaison between account managers, operations, accounting, and project controls teams.
• Support Account Mangers Managers and Directors in ensuring alignment with company procedures and financial accuracy.

Minimum Qualifications 

• Bachelor’s degree or equivalent years of experience, plus one year of work experience required in accounting/administrative support in the construction industry.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Experience with Salesforce and ERP systems.
• Communicate effectively both orally and through writing and work cooperatively in a fast paced, diverse team environment.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet

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All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.