Sr. Manager, Scheduling

LA28 does not provide relocation assistance.

The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what’s next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community’s creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors. 

Values and Behaviors:

• Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn’t easy
• Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

Sr. Manager, Scheduling

The Venues and Infrastructure (VNI) team plays a critical role in delivering Games-specific temporary infrastructure for competition and non-competition venues to ensure that they are functional, innovative, and fully accessible for the Olympic and Paralympic Games. As part of the larger Sport and Games Delivery group, the VNI team ensures that all venues are designed, developed, and delivered with the highest standards for functionality, sustainability, and inclusion, while respecting the timeframes with the venues for the LA28 exclusive use periods. 

Reporting to the Director, Infrastructure Program Management, the Sr. Manager, Scheduling will lead the integrated project scheduling efforts for VNI. The Sr. Manager will prepare the schedule strategy and process, including the basis of schedule; the integration and validation of requirements for stakeholders, functional areas, suppliers and other third-parties; and the reporting and resolution of schedule issues to the VNI program. In addition, the Sr. Manager will take an integral role in the formation of the scheduling team that will lead the venue integrated schedules (VIS) development for LA28, relating to the operational delivery prior to the Games. This role will require deep collaboration across all delivery functional areas as well as external stakeholders, partners, and suppliers.

The successful candidate will have led, managed and/or created the master integrated schedule or similar for complex project delivery teams.

Key Responsibilities:

Venue Scheduling Program

• Prepare the schedule strategy and maintain the basis of schedule for VNI and other teams supporting delivery.
• Create the resourcing plan to prepare and maintain venue integrated schedules (VIS), including hiring and contractor management
• Establish quality control and assurance of schedule products and activities
• Maintain clear information flows and responsibilities from the various schedules (LA28 milestone schedule, VNI program schedule, venue delivery schedules, venue integrated schedules) and communicate plans in one cohesive roadmap

 Venue Integration Schedule

• Lead a team of schedulers to prepare the VIS at each site
• Incorporate into the VIS the VNI construction schedule, delivery and activity schedules from other functional areas, and other stakeholder plans
• Surface schedule and resource conflicts, report issues, and facilitate resolution activities
• Prepare regular VIS status and health reports

Background & Qualifications:

• Minimum 7 years of experience at the master scheduler level
• Experience with infrastructure projects and/or sport and events delivery
• Expert knowledge of Primavera P6 and Microsoft Project, and familiarity with Smartsheet
• Expert knowledge of critical path, forward and backward scheduling, resourcing loading, dependencies, and crashing
• Adept at meetings facilitation, stakeholder management, and conflict resolution

Physical Requirements and Working Conditions

• Work in office at Los Angeles HQ with some travel to venue sites during planning
• Support and verify operational activity status based onsite during the LA28 exclusive use period

Position Requirements:

Education:

• Bachelor's degree or equivalent work experience
• Scheduling certifications desired
• Project management desired

Expectations:

• Demonstrated commitment to co-creation and collaborative decision-making
• Ability to work independently and adapt to changing priorities

Submission Requirements:

• Resume

The annual base salary range for this position is $115,000.00 - $130,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.