Back to jobs
New

Account Coordinator - Spirits

Los Angeles, CA

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

We are seeking an ambitious Account Coordinator to support the Account Services division in managing all assigned client-related tasks, projects and daily account activities. Daily tasks include supporting the day-to-day lead for selected NVE Clients, being a key resource in facilitating the duties of Account Leads, and working cross-collaboratively with internal departments. Candidates should have exceptional interpersonal and organizational skills, an ability to manage multiple projects simultaneously, and an aptitude towards strategic thinking, project management, and problem-solving.

Role Priorities:

  • Administrative: Manage a variety of administrative tasks to ensure the department and projects run smoothly and efficiently
  • Process & Project Management: Supports supervisor and department counterparts to facilitate internal project management and efficiency tasks
  • Finance & Invoicing: Supports supervisor or project lead with completion of the master billing tracker and finance/invoicing tasks
  • Industry Landscape: Read relevant news and trade publications to identify market trends, competitive activity, and potential client-related opportunities, and to deepen overall knowledge of the event and brand marketing landscape

Job Responsibilities:

Client Services

  • Provide direct support and project coordination for assigned NVE Accounts
  • Assist in the creation of all account proposals, event decks and recaps; including copywriting, research and ideation
  • Assist in the creation of case studies and supporting materials for new business pitches
  • Support supervisor and project teams onsite at client events as needed

Project Management 

  • Assist in maintaining internal and external project overviews and status reports
  • Assist in the creation and organization of all client facing project documents
  • Oversee responsibilities/tasks assigned by supervisor
  • Manage key projects, as assigned by supervisor, required to fulfill client deliverables, and execute exceptional programs
  • Liaison between supervisor and project team for updates and reminders
  • Facilitates internal communications between interdepartmental project teams
  • Creates client toolkits, master venue databases, and master COI folders and works with interdepartmental teams to complete

Business Development 

  • Assist with the RFP process for all assigned projects
  • Conducts research in support of strategy and creative development

Administrative 

  • Assist with meeting/conference preparation, organizing meeting materials, etc.
  • Draft call agendas, capture and circulate notes during internal project meetings and external client meetings
  • Manage document storage and pertinent data entry needs using NVE’s shared storage system and centralized data systems
  • Support supervisor and day-to-day project leads in all daily endeavors and tasks
  • Scheduling of Internal and external meetings
  • Enter, track, and report business pipeline activity for prospective and awarded client work through the company database

Qualifications:

  • 1-2 years of experience in account management, project management, marketing, advertising, events 
  • Process-oriented and highly organized
  • Experience with Keynote, Google Slides, or PowerPoint, as well as Excel or Google Sheets
  • Ability to write effectively, persuasively, and professionally
  • Exceptional interpersonal and relationship-building skills
  • Exceptional time management skills
  • Excellent communication and organizational characteristics
  • Confidence in verbal communication
  • Flexibility and adaptability to a fast-paced work environment and ability to work under tight deadlines
  • Willingness to work extended hours and on weekends when necessary

Requirements: 

  • Must be able to remain in a stationary position 50% or more of the time

Location: We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in LA.

Diversity, Equity, Inclusion and Belonging: 

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

Perks & Benefits: 

  • Health & Wellness Benefits 
  • 401k Match 
  • Communication Stipend 
  • Paid Company holidays & PTO Package 
  • Company get togethers & annual retreats 
  • Paid Parental Leave 
  • Flexible WFH policy 

Salary Estimation: [$22.00 - $26.00 per hour]

This is an non-exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.

NVE reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. NVE may require an employee to perform duties outside his/her normal description. 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Employment

Select...
Select...
Select...

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.
Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in NVE Experience Agency’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.