Accounts Payable Specialist

Multi-site Dermatology Group Seeks Accounts Payable Specialist

Optima Dermatology is recruiting an Accounts Payable Specialist to join our Practice Support Center, based in Portsmouth, NH.

Position Details:

As an Accounts Payable Specialist, you will support our accounting operations by efficiently and accurately managing the accounts payable process. Reporting to the Financial Controller, you will be responsible for invoice processing, vendor management, payment processing, reconciliation, reporting, expense management, and ensuring compliance with internal controls.

Key Responsibilities:

• Receive, review, and verify invoices and payment requests
• Ensure accurate coding of invoices to appropriate general ledger accounts
• Set up and maintain vendor accounts in the accounting system, including W-9 collection and TIN (Taxpayer Identification Number) verification
• Maintain a complete and accurate vendor master list, ensuring updates and compliance
• Track 1099-eligible payments throughout the year
• Prepare and file annual 1099 forms in compliance with IRS deadlines and regulations
• Coordinate with vendors to update or correct tax information as needed
• Communicate with vendors to resolve discrepancies and respond to inquiries
• Monitor vendor statements to ensure timely payments and identify missing invoices
• Prepare and process weekly check runs, ACH, and wire transfers and checks
• Prepare and process patient refunds
• Prioritize invoices according to payment terms and company policy
• Maintain accurate records of all payments and transactions
• Reconcile the AP subledger to the general ledger monthly
• Assist with month-end closings by preparing relevant reports and reconciliations
• Track expenses and assist in preparing financial analysis reports
• Ensure expenses comply with company policies and procedures
• Maintain proper documentation and adhere to internal control standards
• Assist with year-end audit preparation and support external audit requests
• Follow company financial policies and procedures
• Identify opportunities for automation and efficiency within AP processes
• Support implementation or upgrades of accounting/ERP systems
• Collaborate with finance, and operations teams to resolve issues
• Assist with ad hoc accounting projects as needed

Qualifications:

• Bachelor’s degree in accounting, Business Administration, or equivalent experience preferred
• Minimum of 2 years of accounts payable experience
• Healthcare industry experience preferred
• Familiarity with Sage Intacct or comparable accounting systems preferred
• Strong attention to detail with a high level of accuracy
• Ability to manage multiple tasks and prioritize effectively
• Excellent organizational and communication skills
• Team-oriented mindset and commitment to continuous improvement
• Proficiency with Excel and adaptability to new technology

Compensation

The position will offer competitive compensation. In addition, it will offer the personal reward associated with transforming our patients’ lives and building the most defensible healthcare services platform in the country.

Benefits

Our benefits include generous health, dental, vision, disability, and life insurance.

About Optima Dermatology

At Optima Dermatology, our mission to revolutionize skin care is made possible by our world class team that is highly engaged, mission-driven, and inspired to set the new standard in dermatology. We are growing rapidly and looking for key team members who believe in our mission and want to make a difference in the lives of our patients. We foster a collaborative environment that is fun and hardworking and promise you will work alongside amazing colleagues you are proud to call your teammates.