Public Relations Project Manager

ABOUT ORCHESTRA

Orchestra is a new communications company that helps brands and organizations reach audiences in a more effective and precise way. Its growing team of 700+ storytellers and strategists is shaping what's next in communications, with experience that spans consumer, technology, climate and sustainability, education, healthcare, philanthropy, real estate, sports, travel, hospitality, and arts and culture, to name a few. Since 2022, it’s acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals. Learn more at: www.orchestraco.com.

People of color, people with disabilities and women are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.

ABOUT THE MESSAGE LAB @ ORCHESTRA TEAM

Message Lab at Orchestra (ML@O) is the award-winning digital and content arm of the leading strategy and communications firm. With deep roots in the worlds of journalism, social media, analytics and more, Message Lab works with Orchestra clients of all sizes and across all sectors to design and run multi-channel programs that deliver the right story to the right audience at the right time. Our work is based on audience insights and we use data to measure our impact. Clients include Google, Visa and the Gates Foundation. In 2024, we were named Agency of the Year at the Content Marketing Awards. 

ABOUT THIS ROLE

ML@O is hiring a Project Manager to lead one of our most ambitious and high-impact client engagements. In this role, you'll operate as the “control tower” for a complex, content-heavy, multi-stakeholder program. You’ll ensure seamless orchestration across internal teams, external vendors, and client stakeholders while building clarity, confidence, and calm in a dynamic environment.

This is a highly strategic and operationally rigorous role that blends creative project management with leadership presence. You will manage editorial and creative workflows, foster proactive communication, and implement scalable systems that enable successful delivery of award-winning work. The role reports to the VP, Client Experience and partners closely with cross-functional leaders including creative, insights, and strategy.

Role location: San Francisco Bay Area, California preferred

ACCOUNTABILITIES AND QUALIFICATIONS

As a Project Manager at ML@O, you will …

• Serve as the central project orchestrator for one of ML@O’s most visible accounts.
• Manage multi-format content pipelines across editorial, design, analytics, and development.
• Oversee project documentation, timelines, scopes, and risk assessments.
• Create and maintain delivery calendars, staffing plans, and internal ownership maps.
• Lead scenario planning, proactively navigate blockers, and resolve cross-functional misalignment.
• Introduce structure and systems to fast-moving, creative environments with empathy and clarity.
• Coordinate interdisciplinary team members and external creative vendors with clarity and decisiveness.
• Guide internal teams through ambiguity with sharp foresight and client-centered judgment.
• Ensure alignment between strategy, editorial vision, and delivery realities across all stakeholders.
• Be the face of orchestration to the client—instilling confidence through proactive communication, reliable delivery, and calm under pressure.
• Manage expectations, navigate feedback loops, and hold complexity.

Essential skills:

• At least 3-4 years of project management experience within an agency, newsroom, or content marketing environment.
• Deep fluency in Google Suite, Slack, Zoom, and familiarity with ClickUp, Asana, or Jira.
• Comfortable navigating and commenting in Figma and other collaborative design tools.
• Proven success managing creative content teams, editorial processes, and external partners.
• Composed in fast-paced, high-pressure contexts.
• Presence to confidently manage senior stakeholders and creative peers.
• Skilled at anticipating blockers, seeing patterns, and proposing solutions.
• Able to balance rigor with empathy—keeping the train on the tracks while caring for the team and culture.

WORKING AT ORCHESTRA

Compensation philosophy: Orchestra offers competitive industry rate salary bands with the goal of retaining and growing talented individuals. We regularly review and adjust our compensation structure as needed to ensure equity across teams and levels.

Salary range (commensurate with experience and skills): $80,000-$95,000

 

Benefits: 

• Medical, dental, and vision insurance for employees and dependents
• Pre-tax Health Savings Account Savings Plan (HSA-SP) or Flexible Spending Account (FSA)
• 401K with a 4% employer match and no vesting period
• Generous paid time off
• Pre-tax commuter benefits
• Mobile phone reimbursement for data and minutes
• Employer-funded life insurance
• Discounted annual bikeshare membership
• Corporate discounts through Tickets at Work

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Orchestra is the first communications company built for today’s media landscape. Since 2022, it’s acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for your communication professionals. Learn more at: www.orchestraco.com.

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