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Executive Assistant to the CEO

Los Angeles

THE COMPANY

Silvus Technologies is dedicated to one mission: connecting those who keep us safe. We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios powered by our custom and ever evolving Mobile-Networked MIMO waveform. Together, our radios and waveform provide the vital communications for mission critical applications in the harshest environments from underground tunnels to high altitude balloons. 

Silvus StreamCaster™ radios are being rapidly adopted by customers all over the world ranging from the U.S. and Allied Nations Departments of Defense, to International, Federal, State and Local Law Enforcement agencies, all the way to the Superbowl, Grammys and industry-leading drone, robot, and other unmanned systems manufacturers. 

Wouldn’t you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected”?

Silvus’ rapid growth is fueled by a focus on research and innovation and a team of the most passionate, skilled, and creative thinking individuals. If you are looking for a challenging experience, you owe it to yourself to learn how Silvus can provide a rewarding internship that creates a pathway to a fulfilling career.

THE OPPORTUNITY 

The Executive Assistant position reports to the CEO and will provide complex and advanced administrative assistance. This role requires an experienced, proactive, and highly detail-oriented individual with strong, polished, and professional communication skills. This position is a full-time on-site position at Silvus Technologies’ HQ in the heart of vibrant West LA.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

  • Provide high-level administrative assistance to the CEO, including coordinating meetings, managing travel logistics, and handling day-to-day scheduling needs.
  • Act as the primary gatekeeper, assessing and prioritizing requests to ensure the CEO’s time is used efficiently.
  • Monitor and manage the CEO’s inbox to ensure timely follow-ups on high-priority items.
  • Coordinate and support internal and external meetings and executive-level meetings, including scheduling, preparing agendas, distributing materials, and taking minutes and following up on key deliverables. 
  • Prepare reports, presentations, and correspondence as required.
  • Stay one step ahead of the CEO’s needs by anticipating potential roadblocks and handling logistical or administrative details before they become issues.
  • Maintain utmost discretion and judgment when handling confidential and sensitive information.
  • Build and maintain strong working relationships with both internal and external partners, including clients, board members, and leadership across different time zones.

REQUIRED QUALIFICATIONS

  • High school Diploma (Bachelor’s Degree preferred). 
  • 8 + years of proven experience as an Executive Assistant, supporting a C-level executive.
  • Advanced knowledge of Microsoft Office tools (Word, PowerPoint, Excel), PDF tools, reporting, and equivalent Google tools.
  • Strong oral and written communication skills.
  • Ability to interact with a diverse range of people and represent the CEO’s office in a polished and professional manner.
  • Ability to maintain confidentiality and discretion with highly sensitive materials and information.
  • Proven organizational and time management skills, along with the ability to effectively prioritize tasks.
  • Strong attention to detail.
  • Demonstrated ability to work independently and as part of a team in a fast-paced environment.
  • Must be a U.S. Citizen due to clients under U.S. government contracts.
  • All employment is contingent upon the successful clearance of a background check.

 

COMPENSATION

The pay range is NOT a guarantee. It is based on market research and peer data, and will vary depending on the candidate’s experience and qualifications.

CA Pay Range

$90,000 - $110,000 USD

NOTE - As a U.S. Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen).  Stricter U.S. Citizen ONLY requirements are needed for some Engineering or R&D roles. This generally does NOT apply to International positions; only job postings for positions located in the U.S. Exceptions will be included in the Required Qualifications section of the posted position.

All Employment is contingent upon the successful clearance of a background check.

Silvus is proud to be an equal-opportunity employer, and we value diversity. We do not discriminate on the basis of race, color, age, religion or belief, ancestry, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, physical or mental disability, protected veteran status, genetic information, political affiliation, or any other factor protected by applicable federal, state, or local laws.
 
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request accommodation.
 
*Silvus does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Silvus Technologies.

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NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen).  Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to International positions; only job postings for positions located in the US. All Employment is contingent upon the successful clearance of a background check.

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