Production Assistant

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

As a member of the Production team, you will be responsible for inputting and editing valuations data accurately and in a timely manner, working with specialist departments, account managers, and within the production team to compile the necessary documentation and produce high quality documents for release to clients and government regulatory agencies alike. 

RESPONSIBILITIES

• Work closely with the designated team of Account Managers and Administrators to accurately input and update valuations data received from Specialist departments and clients from hand-written notes, documents and spreadsheets while adhering to stringent deadlines
• Act as technical point-person, providing guidance to designated team regarding the production component of valuations
• Ensure data and formatting is consistent with multiple department styles and the documents are error free
• Proactively review and edit valuations, communicating with specialists when necessary to discuss and clarify questions/issues
• Ensure output of document conforms with company standards
• Provide on-site support for Account Managers and Specialists during appraisal visits, some travel may be required
• Create, review and edit offline table of contents, affidavit, front and back matter and biographies for valuations
• Review discrepancies and input required data related to valuations sent to and from Collectors Systems
• Work on ad hoc projects as directed by the Head of Production or Head of Department

IDEAL EXPERIENCE & COMPETENCIES

• Strong typing skills
• 1-2 years data entry experience preferred
• Experience following a style guide
• Computer literate (Microsoft Office suite), with strong technical problem-solving skills and the ability to learn new systems and enhancements to existing systems
• Proficiency in Excel, ability to manipulate data with knowledge and understanding of text functions and v-lookup
• Ability to work well under pressure and meet strict deadlines
• Ability to work as a team player yet be self-directed to work independently
• Detail oriented, accurate, discreet, dependable and resourceful
• Strong oral and written communication skills to be able to communicate across different areas of the business
• Positive attitude and strong work ethic
• Ability to maintain focus and concentration while performing highly detailed and sometimes repetitive activities

The proposed base salary for this position ranges from $45,000-$52,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. 

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.