Temporary Senior Account Manager

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

In this six-month temporary position, you will serve as project lead managing the creation and execution of Proposals, Sale Schedules and Consignments for high profile Art Advisory clients. This role will manage the high-volume and high-value consignments for approximately three very important advisory clients.

RESPONSIBILITIES

• Streamline internal and external communication, serving as the single point of contact for various Advisory multi-departmental consignments.
• Organize and attend client visits to see property, coordinating notes and images to produce Sale Schedules.
• Work with the Specialists, Proposal Writer, Deal Lead, Marketing, Press, Sale Directors and Business Managers on the preparation of proposals and financial terms; participate in proposal pitches as required.
• Manage the consignment process from start to finish, overseeing all sale logistics: liaise with sale departments and Legal to create sale contracts and proof details to be sure all terms are accurate, work with department coordinators and Shipping to organize and oversee all shipping and tagging needs, organize on-site photography and video as needed, relay and get approvals for authentication and restoration, send all sale paperwork to the client (pre and post-sale), etc.
• Set internal deadlines to ensure timely execution of all business getting materials pre-sale, and once business is won, deadline tracking for all sale, marketing and exhibition promises, including any press release and catalogue layout review deadlines, obtaining client approvals as needed.
• Work with the specialist departments to relay and confirm reserves and interest levels to the client as needed.
• Maintain a master runner of all Advisory consignments to meticulously track all financial terms, paperwork status, estimates, reserves and results, attribution and authentication details, payment status, and general property updates.
• Serve as the company’s point of contact internally when reviewing and discussing new business opportunities via the Advisory clients, provide background on prior consignments so service is always consistent and smooth.
• Keep the client closely informed during the post-sale process, including reporting results to and updating the client on payment status frequently and proactively, and updating master trackers simultaneously.
• Manage the process of re-offers and property returns with Specialist Departments and clients, including other third party auction houses if necessary.
• Create and maintain a trustworthy and strong professional relationship with the business’ most important advisory clients, encourage repeat business by providing a seamless client experience and top level dedicated service.

IDEAL EXPERIENCE & COMPETENCIES

• 5 years of art world and/or auction related experience
• Valuation system experience preferred
• Excel experience preferred
• Excellent organizational and time management skills
• Strong ability to problem-solve
• Excellent written, verbal, interpersonal and client service skills
• Strong team player, detail oriented, flexible, accurate, discreet, dependable, resourceful and able to multi-task gracefully
• Ability to work independently in a fast-paced, deadline-driven environment
• Ability to work overtime and to travel as needed (approximately 15% of time is spent out of the office)
• Knowledge of all Microsoft Office applications, particularly Microsoft Word and Excel

The expected hourly rate for this position ranges from $40/hour - $50/hour. Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime rate. In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law. Our offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.