Recepcionist II

About the Role

Uber Freight is looking for experienced professionals for the Real Estate and Workplace department with a strong background in customer service, facilities, and front-desk operations. Our specialist will act as the main point of contact for visitors, vendors, and internal stakeholders, ensuring a welcoming, safe, and professional environment.

What You’ll Do

• Support general workplace tasks such as coordinating mail and package delivery, assisting employees with basic office needs, and keeping shared spaces tidy and functional.
• Manage front desk operations with professionalism, greeting employees, visitors, and vendors, and providing accurate information or guidance as needed.
• Assist with scheduling and logistical coordination for meeting rooms, workplace amenities, and internal meetings.
• Help maintain updated inventories of office supplies and amenities, coordinate small purchases, and track service requests to ensure smooth daily operations.
• Collaborate with vendors by facilitating access, verifying service completion, and escalating follow-ups to procurement or facilities teams.
• Provide support during onsite initiatives such as corporate visits, client walkthroughs, and day-to-day employee requests.
• Assist the Workplace team in communicating office updates, guidelines, and announcements across the two towers.
• Coordinate access control activities including visitor registration, badge issuance, and onboarding support for new hires.
• Participate in updating emergency procedures and supporting preparedness activities in coordination with Workplace Safety and Compliance teams.
• Support documentation, permit renewals, and administrative tasks required for building operations, ensuring alignment with corporate standards and local regulations.
• Coordinate and oversee recurring employee engagement initiatives, such as Christmas parties, vaccination campaigns, wellness activities, and internal celebrations, ensuring high participation and a positive employee experience.
• Play an active role in designing and facilitating programs that enhance employee engagement, community building, and workplace well-being.
• Provide direct administrative and logistical support to the Directors of Helice, including calendar coordination, follow-up on action items, travel logistics, and preparation of meeting materials.
• Serve as a key partner to the Workplace, Facilities, and Safety teams to ensure a safe, organized, and welcoming environment.

Basic Qualifications

• 3+ years of experience in receptionist, administrative, or office coordination roles.
• Bachelor’s degree.
• Demonstrated excellence in customer service, communication, and organizational skills.
• Experience supporting executive-level leadership and managing confidential information.
• Fluent in Spanish and English, both written and spoken.
• Proactive, detail-oriented, and able to multitask in a fast-paced environment.

Preferred Qualifications

• Service Orientation
• Bachelor’s degree in business or administration, preferred
• Professional Expertise - Expertise and knowledge required to be effective in position; may include knowledge of theory or practices within the office reception/ and Oracle Management
• Microsoft Excel— knowledge of Microsoft Excel including but not limited to VLookup, Pivot Tables and advanced formulas.
• Resilience/ Persistence. Tolerance to frustration
• Coordination & Collaboration
• Communication Skills
• Multi-Tasking

About Uber Freight 

Uber Freight is a market-leading enterprise technology company powering intelligent logistics. With a suite of end-to-end logistics applications, managed services and an expansive carrier network, Uber Freight advances supply chains and moves the world’s goods. Today, the company manages nearly $20B of freight and one of the largest networks of carriers. It is backed by best-in-class investors and provides services for 1 in 3 Fortune 500 companies, including Del Monte Foods, Nestle, Anheuser-Busch InBev, and more. For more, visit www.uberfreight.com.

Candidate Privacy Notice

Uber Freight is committed to protecting the privacy of our candidates. We collect and process personal data in accordance with applicable data protection laws. For detailed information on how we handle candidate data, please review our Candidate Privacy Notice.

EEOC

Uber Freight is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regards to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.