Compliance Specialist - Vendor management

WHO WE ARE:

Zinnia is simplifying how people buy, sell, and administer insurance products. Combining intuitive enterprise technology solutions and data insights, the Policygenius marketplace, and market-leading products including SmartOffice, AnnuityNet, LifeSpeed, WinFlex, TPP, VitalSales Suite, and Exchange Consulting, Zinnia is redesigning the insurance experience for shoppers, advisors, and insurers alike — and enabling more people to protect their financial futures along the way. Zinnia has over $173.7 billion in assets under administration across 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

WHO ARE YOU:

The Vendor Management Coordinator will be passionate about ensuring we have a well-run and organized vendor management function. The ideal candidate is detail-oriented and will ensure nothing slips through the cracks. You will ensure that all activities and tasks are tracked, reviewed, and completed in a timely manner. You will report to the Director of Vendor Management to support all activities of the vendor management organization.

WHAT YOU’LL DO:

• Track all vendor management activities and tasks and drive them to completion
• Follow up on outstanding items in a timely manner
• Coordinate all activities across each stakeholder group that is part of the overall vendor management process (i.e., legal, risk, business, finance, operations, etc.)
• Support the Director of Vendor Management
• Manage our vendor onboarding and risk review systems
• Ensure that vendor onboarding is initiated and completed in a timely manner
• Support our business partners through the vendor onboarding process
• Work with the vendors during the onboarding process to answer any of their questions and ensure the timely completion of their activities
• Help track vendor spend across individual vendors, departments, and categories
• Help identify opportunities for process improvement within the vendor management process
• Help identify opportunities for spend reduction
• Produce standard reporting to show status of activities, risks, turnaround time, and other key metrics
• Ensure vendor information is distributed to all relevant parties at the appropriate time

WHAT YOU’LL NEED:

• 3+ or more years experience coordinating complex processes and ensuring all tasks are tracked and completed
• 8-10 years of overall experience in Procurement, Sourcing, Supply chain management and / or Contract management.
• Ability to quickly learn new systems and leverage them to manage activities and drive tasks to completion
• Ability to understand the nuances associated with managing each vendor’s unique contract and the sensitivity around who and how to communicate
• Preferably experience working in vendor management or procurement
• Excellent communication and presentation skills including advanced Microsoft Office Suite skills (Excel, Word, PowerPoint, and Teams)
• High attention to detail, resourceful, well-organized, and good time management
• Proven ability to work both independently and collaboratively as part of a team. Works to build effective relationships across the company
• Detail-oriented and ability to manage multiple work streams and adjust priorities as needed in a deadline-driven environment
• Exceptional interpersonal skills and the ability to work closely and effectively communicate with a senior audience in a high pressure, fast paced, highly collaborative environment with multiple deadlines and competing priorities

WHAT’S IN IT FOR YOU?

We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting-edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website at www.zinnia.com for more information. Apply by completing the online application on the careers section of our website. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

 

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