(245) Senior Administrative Analysis Support

Company Summary

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future. 

Position Overview

Arlo is in search of a Senior Administrative Analysis Support position in support of the OUSD I&S CL&S Support Division. This resource will be handling administrative responsibilities for national and DoD policy, guidance, and training, along with conducting multi-agency coordination, in addition to managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.

Work Location

Arlington, VA (Pentagon)

Job Responsibilities and/or Success Factors

• Provide administrative support for the Director for Intelligence (DDI), Counterintelligence, Law Enforcement & Security.
• Maintain the DDI, CL&S daily calendar and ensure operations are accomplished in a timely, professional manner. Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
• Provide correspondence staffing support on a daily basis on approximately ten to fifteen items per day working with more than 40 Directorate action officers and other staff for all required correspondence actions, (e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior leadership reports, senior leadership reports, and travel/training/personnel documents).
• Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review on approximately ten to fifteen items per day. Ensure documents are prepared in the appropriate DoD format. and are free from grammatical errors. Tracks all Directorate suspenses to ensure timeliness.
• Maintain and update approximately twenty overarching CL&S Directorate informational binders addressing staff, priorities, quarterly requirements and other documentation required by the DDI(CL&S).
• Support the Director by providing requested data on Directorate activities, accept, disseminate and track tasks for future meetings and provide the Directorate and Division leadership with updated DDI(CL&S) guidance and requirements.
• Act as the primary administrative interface with the staff of the DDI(CL&S) and as such, receive all tasks for the Directorate and submit them to the appropriate Division or the Director.
• Prepare and/or oversee travel arrangements. Travel frequency will be based on mission requirements and travel restrictions during COVID-19; approximate number is two to three trips per quarter. Assist in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secures reservations and tickets, verifies that passports and visas are in order. Upon completion of travel, prepare voucher, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office.
• Provide administrative support for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files and the office filing system, and tracking action items in the suspense portal. Utilize proper security procedures to protect classified information.
• Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.

Education and Minimum Qualifications

• Must have an active TS/SCI clearance.
• High school diploma or equivalent with at least 5 years of administrative experience to include:
  • Experience with supporting Front Office Senior Leadership. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspenses.
  • Managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
  • Drafting and editing correspondence, briefing slides, and memorandums.
  • Performing action officer responsibilities which includes tracking suspenses, staffing packages, resolving/de-conflicting issues and/or coordinating actions with both internal and external customers.
  • Experience supporting travel requirements of senior executives including foreign travel.
• Possesses intimate knowledge of OUSD(I&S) goals objectives and direction.
• Provides clearly articulate analysis through both oral and written communication.
• Must stay until 4:30pm daily. 

Preferred Qualifications

• Understand the innerworkings of how a Executive Front Office operates; one with 2 Senior Executives.     

AAP Statement

We are proud to be an Affirmative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.