Talent Acquisition Coordinator

Banyan Software provides the best permanent home for successful enterprise software companies, their employees, and customers. We are on a mission to acquire, build and grow great enterprise software businesses all over the world that have dominant positions in niche vertical markets. In recent years, Banyan was named the #1 fastest-growing private software company in the US on the Inc. 5000 and amongst the top 10 fastest-growing companies by the Deloitte Technology Fast 500. Founded in 2016 with a permanent capital base setup to preserve the legacy of founders, Banyan focuses on a buy and hold for life strategy for growing software companies that serve specialized vertical markets.

About the Role

We are looking for a TA Coordinator to support the end-to-end hiring process across our portfolio companies. This role plays a critical part in ensuring a seamless candidate experience from interview scheduling and feedback coordination to offer management and pre-onboarding activities.

You will partner closely with recruiters, hiring managers, and HR teams to keep our hiring process organized, efficient, and candidate-focused.

Key Responsibilities

Interview Coordination

• Schedule and manage interviews across multiple time zones (India & other global locations).
• Liaise with candidates and hiring teams to confirm interview logistics (virtual/on-site).
• Manage feedback collection and ensure consistent documentation in the ATS.
• Manage all in-office interviews and open day events, including scheduling, invitations, face-to-face coordination, and overall logistics.

Offer & Pre-Onboarding Support

• Coordinate  offers and pre-joining documentation, background verification, and reference checks.
• Maintain accurate records of offer status and joining confirmations.
• Provide a positive candidate experience during pre-boarding

Recruitment Process Support

• Maintain accurate and updated data in the Applicant Tracking System (ATS).
• Support recruiters with candidate follow-ups.
• Partner with the TA Manager to streamline processes and improve scheduling efficiency.

Requirements

• Experience: 2–4 years in recruitment coordination, HR operations, or similar role (preferably in a multi-business or global setup).
• Strong organizational and time management skills ,able to juggle multiple roles simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with MS Excel/Google Sheets and experience using ATS platforms (e.g., Greenhouse, Lever, or similar).
• Comfortable working across time zones and managing confidential information
• .Attention to detail with strong data accuracy and reporting discipline.
• Team player mindset with a proactive approach to resolving scheduling conflicts and candidate issues.

What You’ll Gain

• Exposure to a dynamic multi-OpCo environment under the Banyan Software ecosystem.
• Opportunity to work directly with international stakeholders.
• Role visibility across the full recruitment lifecycle — scheduling, offers, and onboarding.
• Growth path toward Recruiter or HR Operations roles.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Banyan: Banyan affirms that inequality is detrimental to our Global Teams, associates, our Operating Companies, and the communities we serve. As a collective, our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

Beware of Recruitment Scams

We have been made aware of individuals fraudulently posing as members of our Talent Acquisition team and extending fake job offers. These scams may involve requests for personal information or payment for equipment. 

Protect yourself by following these steps:

• Verify that all communications from our recruiting team come from an @banyansoftware.com email address.
• Remember, employers will never request payment or banking information during the hiring process.
• If you receive a suspicious message, do not respond — instead, forward it to careers@banyansoftware.com and/or report it to the platform where you received it.

Your safety and security are important to us. Thank you for staying vigilant.