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Pre Award: J3I- International Conference Planner- Tampa, FL

Tampa, FL

Barbaricum is a rapidly growing government contractor providing leading-edge support to federal customers, with a particular focus on Defense and National Security mission sets. We leverage more than 17 years of support to stakeholders across the federal government, with established and growing capabilities across Intelligence, Analytics, Engineering, Mission Support, and Communications disciplines. Founded in 2008, our mission is to transform the way our customers approach constantly changing and complex problem sets by bringing to bear the latest in technology and the highest caliber of talent.

Headquartered in Washington, DC's historic Dupont Circle neighborhood, Barbaricum also has a corporate presence in Tampa, FL, Bedford, IN, and Dayton, OH, with team members across the United States and around the world. As a leader in our space, we partner with firms in the private sector, academic institutions, and industry associations with a goal of continually building our expertise and capabilities for the benefit of our employees and the customers we support. Through all of this, we have built a vibrant corporate culture diverse in expertise and perspectives with a focus on collaboration and innovation. Our teams are at the frontier of the Nation's most complex and rewarding challenges. Join our team.

Barbaricum is seeking a International Conference Planner for an anticipated opportunity with J3I.  Specifically, the International Conference Planner serves as the primary leader responsible for managing all logistical, operational, and collaborative efforts for SOF Week, the SCAF Conference, and other high-profile international SOF events. Oversees planning and coordination of activities, manages cross-functional teams, and ensures successful execution of critical events.

Responsibilities

  • Develop and manage a comprehensive plan for SOF Week activities, ensuring milestones and deadlines are met
  • Coordinate with internal teams, external and international partners, and stakeholders (TSOCs, Components, HQ Staff) to develop a seamless schedule of events
  • Oversee venue logistics, vendor contracts, and other event-related services
  • Lead a cross-functional team to execute SOF Week activities, providing clear direction and support
  • Delegate tasks effectively while monitoring progress and performance
  • Serve as the principal point of contact to communicate updates and address challenges
  • Ensure all activities are aligned with overall objectives, maintaining focus on quality, security, and impact
  • Anticipate and manage risks, developing contingency plans where necessary
  • Collaborate with military, government, and civilian stakeholders to coordinate participation and support
  • Foster positive relationships with all parties, ensuring their needs and objectives are addressed
  • Analyze the success and impact of events, creating reports and insights to inform future planning
  • Gather and incorporate participant feedback for continuous improvement
  • Consolidate due-outs, conduct operational planning teams with SOF Enterprise, track and oversee deliverables from creation through signature to delivery
  • Perform close-out and escort duties as part of the Division's Security Procedure

Qualifications

  • Active Top Secret clearance with SCI eligibility
  • Bachelor's degree in business administration, management, or a related field
  • Experience working with government agencies or military organizations
  • Proven experience in event planning, project management, or operations leadership
  • Strong leadership abilities with the capacity to motivate and manage a team
  • Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously
  • Outstanding verbal and written communication skills, with the ability to effectively engage diverse audiences
  • Knowledge of budgeting, logistics, and risk management principles
  • Ability to think critically under pressure and adapt to dynamic challenges
  • Familiarity with Special Operations Forces or similar military communities is highly desirable

Additional & Desired Qualifications

  • Experience managing international or multilateral conferences with 500+ attendees
  • Familiarity with DoD conference approval processes and reporting requirements
  • Experience with military protocol for international dignitary visits
  • Experience supporting USSOCOM or combatant command international events
  • Certified Meeting Professional (CMP) or similar certification
  • Prior experience planning SOF Week or SCAF Conference

EEO Commitment

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.

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