Workplace Coordinator

About BridgeBio

BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 20+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.

Our focus on scientific excellence and rapid execution aim to translate today’s discoveries into tomorrow’s medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich, Switzerland, and are expanding across Europe.

To learn more about our story and company culture, visit us at https://bridgebio.com

Who You Are

BridgeBio’s Facilities team is growing, and we’re looking to add a Workplace Coordinator to directly support our flagship office in San Francisco. As the Workplace Coordinator, your primary purpose is to create and foster a welcoming environment where colleagues can perform at their highest potential. You are a direct liaison between 1800 Owens landlord representatives, building management, and vendors who support the 11^th and 12^th floors at 1800 Owens. You will manage all office operations through effective communication, teamwork, and strong attention to detail.

Responsibilities

• Lead all onsite support programs and projects in coordination with the Facilities Team, onsite 5 days a week
• Order groceries, coffee, office, and restroom supplies on a weekly basis while managing daily inventory for both floors
• Manage BridgeBio’s building management system, Zendesk, through daily coverage of all badge and facilities requests
• Assist the Facilities team with purchase order management, tracking invoices, and overseeing vendor relations
• Take responsibility for all day-to-day operational tasks in the building (conference room management, mail, packages, voicemail, general office tidiness, etc.)
• Maintain and update the Facilities intranet page, Zendesk articles, and building guides.
• Manage the relationships with our onsite janitorial staff/day porters (ABM)
• Assist with day-of-event support for BBIO events (Town Halls, Patient Days, Happy Hours, etc.)
• Collaborate with internal teams to ensure Inspection readiness for building, city, or FDA agencies by completing all required SOPs, trainings, and requirements
• Oversee the building Emergency Action Plan in coordination with building management
• Partner closely with on-site support groups for operational excellence throughout the building (Executive Assistants, IT Support, People Team)
• Provide customer service to all BridgeBio employees, stakeholders, visitors, guests, etc.
• Deliver a welcoming and comfortable office experience for all people visiting and utilizing the office and promote an office culture that is consistent with BridgeBio's mission and values
• Effectively prioritize, multi-task, and problem solve day-to-day responsibilities
• Develop and maintain solid cross-functional relationships between all BridgeBio affiliates
• Other duties as assigned

No matter your role at BridgeBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
• Truth Seekers, who are detailed, rational, and humble problem solvers
• Individuals Who Inspire Excellence in themselves and those around them
• High-quality executors, who execute against goals and milestones with quality, precision, and speed

Education, Experience & Skills Requirements

• Bachelor’s Degree preferred
• 2+ years’ experience in a customer-facing role
• Experience with Coupa is preferred
• Outstanding organizational and time management skills
• Exceptional problem-solving skills and ability to recognize areas of improvement
• Familiarity with office management and standard building operational practices
• Experience with Microsoft Office Suite (Outlook, Excel, Word, etc.)
• Experience in building management tools is desired (Envoy, Zoom Workspace, Zendesk is a plus)
• Ability to work in Palo Alto to support BridgeBio events or meetings
• Excellent interpersonal, verbal, and written communication skills

What We Offer

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak
• An unyielding commitment to always putting patients first. Learn more about how we do this here
• A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science
• A place where you own the vision – both for your program and your own career path
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game
• Access to learning and development resources to help you get in the best professional shape of your life
• Robust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs)
• Flexible PTO
• Rapid career advancement for strong performers
• Potential ability to work on multiple BridgeBio Pharma programs across multiple therapeutic areas over time 
• Partnerships with leading institutions
• Commitment to Diversity, Equity & Inclusion