Sales Meeting Planner

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on
 
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. 
 
Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma.

What You'll Do

The Sales Meeting Planner plans a high-volume of meetings including President’s Club, National Sales meetings, and other department meetings. This position will manage multiple priorities and collaborate with stakeholders, vendors and internal resources for cross functional planning and execution. In addition, experience negotiating with internal and external groups, proposes new and creative ideas, possesses highly effective communication skills, is detailed oriented, and can build and maintain constructive and effective relationships.

Responsibilities

• Schedule and run planning or debrief meetings and with key participants including meeting agendas, leveraging resources, and producing meeting notes, budgets, timelines, etc.
• Create event agenda with key stakeholders to optimize attendee flow, different learning styles, venue capacity, speaker skills, event goals and objectives, post meeting survey
• Ability to navigate concurrent projects and priorities with involved stakeholders across a spectrum of titles
• Manage vendor contacts, PO, and payments following the BridgeBio policy
• Create and manage meetings communication plan; email, save the dates, final details, meeting app, signs, branding, etc.
• Engage key stakeholders at the start of the content planning process to identify the content strategy and organizational goals mapped to overall event themes
• As the program or project lead, you will be charged with understanding new and existing programs, meeting goals, culture, attendee experience, and continuing to innovate and elevate those programs by applying event design to create a consistent attendee experience
• Hands-on, daily management of session and speaker logistics including session details, speaker assignments, and profiles, session scheduling, PowerPoint submission, meeting materials deadlines and tracking
• Manage speaker communications including presentations deadline, sharepoint file storage, rehearsal schedules, premeeting speaker preparation, meeting materials
• Schedule and manage production meetings, pre-event, onsite and debriefs. Collaborate with internal resources, on registration, attendee lists, food and beverage ordering, room sets, materials, décor, transportation, space planning, and A/V needs

Where You'll Work

This is a U.S.-remote-based role.

Who You Are

• Experience
  • Manager 3-5 years' experience and/or Senior Manager 5-8 years’ experience
• Education
  • Bachelor’s in Event/Hospitality Management, Marketing, Communications, or Business — or equivalent experience
• Knowledge/Skills/Abilities
  • Technical skills: Venue sourcing & RFPs, contract negotiation (rooms, F&B, A/V), budget creation/reconciliation, registration builds, onsite logistics, speaker & agenda management, post-event reporting
  • Skilled in relationship development & stakeholder management with Commercial Sales Leadership, Affiliate leadership, internal teams and external partners
  • Ability to management multiple time sensitive priorities, remain calm under pressure with excellent written communication and time management skills
  • Skilled in negotiation and solution-based approaches to complex challenges
  • Requires prior experience planning and executing sales meetings (e.g., sales kickoffs, regional meetings, or incentive trips) with demonstrated ability to partner closely with Sales Leadership
  • Ability to travel 25% of the time

Rewarding Those Who Make the Mission Possible

We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. 

Financial Benefits:

• Market leading compensation 
• 401K with 100% employer match on first 3% & 50% on the next 2%
• Employee stock purchase program
• Pre-tax commuter benefits
• Referral program with $2,500 award for hired referrals

Health & Wellbeing:

• Comprehensive health care with 100% premiums covered - no cost to you and dependents
• Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
• Hybrid work model - employees have the autonomy in where and how they do their work 
• Unlimited flexible paid time off - take the time that you need
• Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
• Flex spending accounts & company-provided group term life & disability 
• Subsidized lunch via Forkable on days worked from our office

Skill Development & Career Paths:

• People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
• We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
• We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities