Junior Executive Assistant

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on
 
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. 
 
Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

What You'll Do

The Junior Executive Assistant will play a critical role within the Office of the CEO, operating in a fast-paced, high-accountability environment that requires exceptional attention to detail, sound judgment, and proactive execution. This role is responsible for helping drive operational excellence across the CEO’s office by ensuring seamless administrative support, anticipating needs, and maintaining disciplined processes that enable senior leadership to operate at maximum effectiveness.

The ideal candidate thrives under pressure, manages shifting priorities with composure, and demonstrates a strong sense of ownership and urgency. This position requires discretion, and the ability to execute with precision while supporting a high-performing executive team. Success in this role requires adaptability and the ability to manage confidential matters with professionalism and integrity.

Responsibilities

• This is an in-office 4/day per week position (8:30a-5:00p)
• As a member of the Office of the CEO, support the team (CEO, Senior Executive Admin, Chief of Staff and Director, Special Projects) with calendaring, correspondence, travel arrangements, special projects, meeting preparations, etc.
• Organize and maintain administrative processes essential to the needs of the Office of CEO and company overall
• Ensure that assigned administrative tasks are completed in an effective and efficient manner
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals
• As requested, arrange catering/meals for meetings or individuals
• Book travel and ground transfers as requested
• Arrange access for and greet visitors
• Prepare and submit expense reports
• Provide feedback/insight and proactivity to support ongoing process improvement
• Handle details of a highly confidential and critical nature in a professional and discreet manner
• Develop and maintain day to day systems that allow for administrative efficiency
• Collaborate with, and support internal cross-functional team and external parties
• Communicate effectively and professionally with all levels of employees and outside contacts
• Mail: Sort, scan through invoices and/or other essential items
• Packages: Receive and process to ensure delivery to correct individual
• Represent the office with a poised, polished and well-prepared demeanor
• Other assigned duties as needed

Where You'll Work

This is an in-office 4/day per week position (8:30a-5:00p) in our Palo Alto and San Francisco Offices.

Who You Are

• Bachelor's degree or equivalent experience
• Minimum 2-4 years or equivalent work-related experience
• Highly proficient MS Office Suite
• Excellent written and verbal communication skills
• Detail oriented
• Ability to stay focused, efficient, and effective in managing multiple priorities and in a fast-paced environment
• Professional demeanor and ability to defuse emotional situations in a calm manner
• Strong interpersonal skills and good judgment
• Proven ability to work independently to achieve accomplishments
• Able to remain calm under pressure
• You have demonstrated curiosity and adaptability in adopting AI-powered tools and technologies

Rewarding Those Who Make the Mission Possible

We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. 

Financial Benefits:

• Market leading compensation 

• 401K with 100% employer match on first 3% & 50% on the next 2%

• Employee stock purchase program

• Pre-tax commuter benefits

• Referral program with $2,500 award for hired referrals

Health & Wellbeing:

• Comprehensive health care with 100% premiums covered - no cost to you and dependents

• Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)

• Hybrid work model - employees have the autonomy in where and how they do their work 

• Unlimited flexible paid time off - take the time that you need

• Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents

• Flex spending accounts & company-provided group term life & disability 

• Subsidized lunch via Forkable on days worked from our office

Skill Development & Career Paths:

• People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility

• We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching

• We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities