Job Application for Procurement Officer

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Work Location: 凤岗镇雁田村

Purpose of Position

The Procurement Officer provides vital operational support to the supply chain team. This role is responsible for the daily execution of purchase orders, maintaining accurate data, and ensuring that communication between CASETiFY and our vendors is seamless and timely. Your success is measured by the accuracy of our records and the on-time arrival of goods.

Job Description

PO Execution & Tracking: Accurately issue Purchase Orders (POs) based on planning requirements. Proactively follow up with vendors to confirm receipt, production timelines, and shipping dates.
Documentation & Coordination: Ensure all inbound shipping documents (Invoices, Packing Lists, COAs) are received, checked for accuracy, and shared with the warehouse and finance teams immediately.
Vendor Communication: Serve as the primary point of contact for daily vendor inquiries. Communicate quality standards and delivery deadlines clearly to ensure no delays in the production cycle.
ERP Data Maintenance: Maintain "clean data" within the ERP system. Update delivery statuses, adjust quantities, and ensure all system records reflect the real-time status of orders from issuance to warehouse receipt.
Invoice Verification: Perform "3-way matching" (PO vs. Invoice vs. Receiving Report) to ensure Finance pays the correct amounts. Resolve any minor pricing or quantity discrepancies with vendors.

Requirement

Experience: 3 years of experience in purchasing, shipping, or administrative support.
Skills:

Strong organizational skills and high "attention to detail" (must be comfortable with repetitive data tasks).
Basic to Intermediate MS Excel (Data entry, basic formulas).
Ability to follow Standard Operating Procedures (SOPs) strictly.
Maintain system data accurately.

Education: Diploma or Bachelor’s degree in any discipline.
Languages: Good command of written English and Chinese.
Working location: Great Bay Area/Willing to travel within Great Bay Area.

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By submitting my application to CASETiFY, I acknowledge and agree to the following terms: The information I provided is intended solely for the evaluation of my skills and suitability for the applied position. I understand that the CV, portfolio, and any assessments conducted are the confidential and proprietary property of CASETiFY, and I will treat them as such. I agree not to publicly disclose, publish, or distribute any contents related to my application on social media platforms, websites, or any other channels. I acknowledge that CASETiFY reserves the right to evaluate, assess, and make decisions based on the submitted CV, take-home assignment and interview, which may influence my eligibility for further stages of the hiring process. I understand that CASETiFY retains rights to the submitted assignment for internal use. I acknowledge that the take-home assignment does not constitute an offer of employment, and my submission of the assignment does not guarantee employment with CASETiFY. By agreeing to these terms, I confirm that I have read, understood, and accepted the above conditions.

Procurement Officer - Dongguan

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