Job Application for Billing and Quotation Specialist at CCS

We are a growing IT company; a great place to start and grow your career!

CCS is a leading technology consulting firm providing best in class solutions to our clients for over 45 years. Expressed simply in our tagline – Right People, Right Results, Right Careers! Our philosophy is, in fact, an obsession that drives our behavior, our culture and our work. It’s why we put tremendous emphasis on hiring individuals that embody the principles that align with our obsession. We continue to successfully provide network integration, support services, products solutions, and applications services to our valued clients in the northeast. Our focus is simple...our goal is to make technology easy and to help our clients use it as effectively as possible.

The Administrative Assistant will play a critical role in ensuring accurate and timely processing of product and service sales orders and invoices within our Enterprise Programs Division. This position involves maintaining precise records, coordinating with program leads and accounting teams, and supporting administrative functions that keep our operations running smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.

Salary: $55,000-$65,000

What You'll Do:

Monitor and respond to all customer requests for product quotes in a timely manner
Work with inside Sales Team & Manufacturers to obtain and provide product quotes
Accurately enter all new Product & Service Sales Orders into the accounting system.
Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
Maintain and update customer records in spreadsheets or databases.
Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
Assist with additional administrative duties as needed.

What You Bring:

Billing Support
- Previous experience in data entry, billing, or invoicing preferred.
- Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
- Strong attention to detail and organizational skills.
- Ability to meet deadlines and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Associates degree or equivalent required.
Sales Support & Proposal Management
· Partner with Account Managers to support initiatives and achieve revenue targets.
· Coordinate RFPs, bid responses, proposals, and cross-department collaboration.
· Manage renewals, upgrades, and warranty/license tracking, ensuring timely quotes and proactive follow-up.
· Maintain deal registrations, CRM updates, and pipeline status tracking.
Quoting & Pricing
· Develop accurate product quotes and proposals, factoring in discounts, promotions, and margins.
· Collaborate with Sales leadership on pricing strategies and vendor negotiations.
· Communicate with distributors for pricing, lead times, and alternatives.
· Leverage quarter- and year-end opportunities for deeper discounts.
Preferred but Not Required
- Experience with “Milestone” construction integration services billing.
- Familiarity with NetSuite databases.
- Experience using CRM or ERP systems.

#IND

CCS Offers:

Competitive salaries
Comprehensive benefits including:
- Medical and dental plans
- Company paid vision and short and long term disability plans
- Flexible spending programs including Healthcare, Dependent Care, Transit and Parking
- 401K with employer match
- Tuition reimbursement
- Onsite fitness center (or gym membership reimbursement for client or satellite based employees)
- Company paid life Insurance
- Paid holidays and vacation
- Technical certification gift card rewards program

Come experience our unique culture and see how our “right people, right results” philosophy has led to our outstanding success! We are great place to start your IT career!

EEO Statement:

Custom Computer Specialists is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. To request a reasonable accommodation to apply for this position or to enable qualified individuals with disabilities to perform essential job functions, contact humanresources@customonline.com or 631-864-6699.

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I understand that this application is only valid for the position applied for at present and that the Company is not obligated to retain or consider this application for future openings. I understand that the Company may conduct an investigation of all statements contained in this application and my suitability for employment with the Company. I also understand that the Company may require that I submit to and pass a drug/alcohol test as condition of employment, and I hereby consent to the same. I UNDERSTAND THAT ANY FALSIFICATION, MISREPRESENTATION OR OMISSION BY ME PERTAINING TO THIS APPLICATION OR ANY RELATED DOCUMENT WILL RESULT IN IMMEDIATE TERMINATION FROM EMPLOYMENT OR REMOVAL OF MY APPLICATION FROM CONSIDERATION. I authorize the Company to secure information concerning my suitability for employment with the Company from all references, former employers, education institutions, public agencies and/or licensing authorities, and for those parties to provide such information to the Company. I hereby waive and release any and all claims I have or may have against any person or entity arising from any request for or gathering or disclosure of such information. I UNDERSTAND THAT IF I AM EMPLOYED BY THE COMPANY, MY EMPLOYMENT CAN BE TERMINATED, WITH OR WITHOUT CAUSE AND WITH OR WITHOUT NOTICE, AT ANY TIME FOR ANY LAWFUL REASON AT THE OPTION OF THE COMPANY OR MYSELF. I also acknowledge and understand that this employment application is not, nor is it intended to be, a contract of employment, and that no manager, supervisor or representative of the Company, other than the President of the Company, has authority to enter into any agreement for employment for any specific period of time, or to make any agreement contrary to the foregoing. BY SELECTING YES, THIS CERTIFIES THAT I HAVE READ AND UNDERSTAND THE FOREGOING AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION ON THIS FORM IS TRUE AND CORRECT. BY SELECTING YES, THIS ALSO CERTIFIES THAT I AGREE TO BE BOUND BY THE TERMS AND CONDITIONS IN THIS APPLICATION.

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As set forth in CCS’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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Billing and Quotation Specialist

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