Office Assistant

Do you like working with different project teams in a fast-paced environment? Are you interested in joining an organization focused on making a positive impact? If so, we’d like to talk with you about growing with us.

We are currently seeking a full-time Office Assistant to work on-site at our Memphis, TN office.  This is an excellent opportunity to join and grow EnSafe, and support our teams involved in a variety of projects for a diverse range of clients across the globe.

As an Office Assistant, you will support daily office operations in an environment that fosters creativity, collaboration at all levels, a culture of support, and professional growth. EnSafe emphasizes empowering staff to practice our profession passionately and without limitations. 

DUTIES/RESPONSIBILITIES
In this role, you will:

• Serve as back-up for front desk operations, including greeting visitors and answering/routing incoming calls.
• Provide exceptional internal customer service, communicating effectively with staff and ensuring timely follow-up.
• Perform general office tasks and support leadership as assigned.
• Manage all incoming and outgoing mail across the facility.
• Process incoming and outgoing FedEx shipments and ensure accurate distribution.
• Maintain an organized, up‑to‑date FedEx database.
• Conduct daily outbox pickups across six buildings.
• Scan, organize, and maintain physical and digital files.
• Perform accurate data entry within NIRIS and other internal systems as needed.
• Track and order office supplies, kitchen supplies, ladies’ restroom supplies, copier toners/waste toners, FedEx materials, shipping supplies, and other related items.
• Organize breakrooms, ladies’ restrooms, and office supply cabinets weekly to ensure stocking, cleanliness, and functionality.

SKILLS/EXPERIENCE
Minimum Skills and Requirements:

• High School Diploma
• 5+ years of experience in a professional office setting.
• Excellent oral and written communication skills especially when interacting with leadership—up to and including the CEO.
• Must be highly organized with the ability to collaborate effectively with multiple offices at one time and effectively manage multiple tasks and assignments.
• Proficiency with Microsoft Office Suite.
• Familiarity with data entry software.
• Ability to maintain confidentiality and handle sensitive information appropriately.

_#LI-CO1

Why Join EnSafe?

• Employee-Owned Advantage
  EnSafe is 100% employee-owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds, you succeed too, turning company growth directly into shared rewards.
• Commitment to Growth and Wellness
  The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• Purpose‑Driven Work
  EnSafe’s mission focuses on impactful environmental, health, and safety consulting—making a real difference in communities and is backed by its long-standing technical credibility. 
• Safety as a Value, Not Just a Service
  Safety is deeply embedded in our culture, prioritizing employee well-being in addition to helping clients maintain compliance. We stress that “safety is part of everything we do.”
• A Culture of Freedom & Ownership
  At EnSafe, our career philosophy is built on freedom. The freedom to take initiative, achieve your goals, and shape your own career path Employees are encouraged to pursue growth in a flexible, entrepreneurial environment. 
• Challenging, Creative Work
  Workdays at EnSafe are anything but ordinary, fast-paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology. Every day calls for creativity, innovation, and agile problem-solving.

About EnSafe

EnSafe began as a two-person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients.  We nurture our people with growth and development opportunities.  We build enduring, trustful relationships with each of our clients, with a focus on high ethical and safety standards.  We build this reputation by attracting high-quality people and retaining them for the long term.

At EnSafe, we are dedicated to fostering a diverse and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.  You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.

Check us out on the web at www.ensafe.com

_{Applicant Privacy Notice | AI use in Hiring}