Job Application for Office Services Clerk at Gibson Dunn

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Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Century City, the primary role of the Office Services Clerk is to perform copy and mail room duties, be responsible for the office and premise maintenance, cleaning, office moves and related facilities services. Additionally, this role will back up the receptionist and assist with set ups for meetings and special events.

This role reports to the LA Office Services Manager.

**The hours for this role are Mon - Fri 8:00 AM to 5:00 PM PT.

Responsibilities include:

Copying, binding and cutting
Batch printing emails and their attachments
High volume blowbacks
Inputting costs into electronic billing log (Excel spreadsheet)
Electronic Bates stamping
Creating binders
Scanning documents
Opening, sorting and delivering mail
Accurately recording usage, logging deliveries, booking conference rooms and handling clerical overflow projects
Ensuring office premises are kept in pristine condition and monitoring daily
Performing daily inspection tours of entire premises and equipment
Ensuring all conference rooms are kept clean and organized
Setting up tables and chairs in multi-purpose room as required for meeting requests
Back up receptionist duties
Ensuring well-stocked and clean satellite pantries
Assisting with office set-ups and refreshing attorney flexible workspaces
Hanging artwork, diplomas, and bulletin boards in attorney offices
Moving supplies and boxes as needed

Qualifications:

Must be well organized and be able to produce error free work product efficiently and effectively
Must demonstrate excellent customer service and communication skills, including the ability to exhibit excellent grammar, punctuation, and spelling skills
Must be able to demonstrate a high level of diplomacy, professionalism and courtesy when working with internal and external clients
Must demonstrate strong communication skills and able to write emails to Attorneys and other members of the Firm
Must be able to spend extended periods of time standing while performing duties and lift a maximum of 50 lbs
Must be dependable, reliable, and effectively manage time in a fast-paced environment
Must be proficient in Microsoft Outlook, Word, and firm’s cost recovery software
Should be able to utilize excellent judgment and promote collaboration
Must be able to work in a team environment
Flexibility to work overtime as needed

Experience:

High School diploma or equivalent
Ideal candidate will also have experience in a law firm or other comparable organization

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $52,800 - $63,700. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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_{Prior to submitting this application, please review and acknowledge Gibson, Dunn & Crutcher LLP’s compliance notices below.}

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_{By submitting your application, you confirm you have reviewed the below statements, and acknowledge, certify, and/or consent to the below statements, based on the location of the position to which you're applying.}

_{1. I certify that the facts set forth above are true and complete. I understand that if I am employed, any falsification of this application or other information supplied, including, without limitation, information on my resume if I have submitted one (including omitting information or supplying misleading information), may result in my immediate discharge, regardless of the time elapsed before discovery.}

_{2. I understand that all offers of employment are conditioned on the provision of satisfactory proof of an applicant's identity and legal authority to work in the country in which the position is based, as well as subject to completion of any background/reference check being conducted, as allowable under local law.}

_{3. I agree to have any of the statements checked by Gibson, Dunn & Crutcher LLP unless I have indicated to the contrary. I authorize my references, as well as all other individuals whom the Firm contacts, to provide the Firm any and all information, with the exception of information related to salary history, concerning my previous employment and any other pertinent information that they may have.}

_{4. In consideration of my employment, if I am hired, I agree that my employment and compensation can be terminated at will, with or without cause, and with or without notice, at any time, either at my option or at the option of the Firm.}

_{I understand that no employee or representative of the Firm, other than the Managing Partner, has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above. Such agreement must be in writing and must specifically state that this at will employment agreement is being modified.}

_{I agree that this constitutes an integrated agreement with respect to the at-will nature of any employment of me by the Firm, that it is final and fully binding, and that there are no oral, written, or implied agreements regarding this issue.}

_{TO ALL APPLICANTS (EXCEPT NY APPLICANTS)}
_{1. I understand that, in order to be hired, I may be required to sign an authorization permitting Gibson, Dunn & Crutcher LLP to obtain consumer reports, consumer credit reports, and/or investigative consumer reports.}

_{If so, I will be provided with the authorization form(s). I understand that submitting this employment application does not obligate me to sign such form(s), although I understand that Gibson, Dunn & Crutcher LLP may not further consider me for employment if I choose not to sign such form(s), if requested.}

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_{Gibson, Dunn & Crutcher LLP respects your privacy and is committed to handling your personal data in compliance with applicable law. I acknowledge and agree that any personal information I provide in this application or otherwise during the application process may be collected, used, processed, utilized, maintained, or shared by Gibson, Dunn & Crutcher LLP in accordance with the Privacy Statement appearing at the following Internet address: https://www.gibsondunn.com/privacy-statement/.}

Office Services Clerk

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