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People and Workplace Specialist (Temporary Position)

Santa Monica, California, United States

GumGum is a contextual-first, global digital advertising platform that uses advanced AI  technology to serve captivating creative ads that drive consumer attention, without the use of personal data. At GumGum, we don’t need to know who you are to deliver relevant and engaging ads that align with your active frame of mind. We believe that a digital advertising industry based on context rather than personal data builds a more equitable and less invasive future for the internet and is better for consumers, publishers and advertisers alike. Our blueprint for the future, The Mindset Matrix™, combines the power of context and creative in digital advertising to deliver superior attention and drive consumer action without sacrificing personal data. 

To be a part of this next phase of digital advertising that prioritizes data privacy, please visit www.gumgum.com/careers

The People and Workplace Specialist is a passionate and proactive member of GumGum’s People & Culture Team, bringing energy, creativity, and structure to our Santa Monica HQ. This role blends strategic thinking with hands-on execution - managing day-to-day office operations while owning programs that inspire connection, culture, and collaboration across our teams.  The ideal candidate is highly organized, personable, proactive, and passionate about fostering a welcoming, inclusive, and engaging workplace.

If you thrive in a role where no two days are the same, love making a workplace feel alive, and take pride in delivering top-tier employee experiences, this is your opportunity to shape an in-office culture people genuinely look forward to.

This role is a 10 week contract position with the possibility of extension and/or conversion based on performance and company needs.

This role is full-time on-site in Santa Monica, Monday–Friday, 9:00AM – 6:00PM. Reliable transportation and the ability to commute daily are required. Also, please note that this is a temporary position.

What You'll Achieve

  • Workplace Experience & Facilities Management
    • Oversee daily operations and space management at our Santa Monica HQ, while providing light remote support to Mexico, Chicago, and Canada offices.
    • Own vendor relationships, building operations, and service contracts to ensure seamless performance and cost efficiency.
    • Maintain office budgets, purchasing, and supplies with a focus on quality, consistency, and value.
    • Ensure shared storage areas are well-organized and regularly maintained in collaboration with Sales, Marketing, and Employee Experience teams.
    • Implement workplace safety and compliance procedures, including management of office access and security systems and posting required in-office notices.
    • Keep the workspace stocked, functional, safe, and optimized for productivity and collaboration.
    • Coordinate guest visits, executive meetings, and on-site events with a polished, professional touch.
  • Employee Experience & Program Support
    • Plan and execute in-office experiences that energize and unite the team — from culture moments and company-wide gatherings to team celebrations.
    • Partner with external vendors and internal teams to ensure seamless event logistics.
    • Provide scheduling, logistics, and basic coordination for Learning & Development, DEIB, and other engagement programs.
    • Oversee philanthropic and volunteer efforts through the GumGum Gives program, including planning, coordination, and team engagement.
    • Assist with scheduling and coordination of internal meetings, QBRs, and other key gatherings.
  • Internal Communications & Connect+ Intranet Management
    • Own and maintain GumGum’s intranet, Connect+, ensuring communications are centralized, current, and engaging.
    • Post company announcements, events, and program updates in collaboration with People & Culture Team and other departments.
    • Gather and share content that reflects our culture, values, and business updates.
    • Ensure intranet content is easy to navigate, up-to-date and visually aligned with branding.
  • Employee Programs & Onboarding
    • Support onboarding for new team members, ensuring a welcoming and organized first-day experience including scheduling orientation sessions and preparing new hire kits
    • Manage company-wide employee engagement initiatives, including anniversary programs, rewards and recognition platforms (Goody), and global swag strategy.
    • Partner with Marketing on employee-related collateral to support engagement initiatives and People Team programs.
  • DEIB Program Support
    • Assist in coordinating ERG activities and communications.
    • Meet regularly with ERG program chairs to stay attuned to their needs and provide proactive support.
    • Help track DEIB training participation and maintain related records.
    • Support tracking of DEIB budget and initiatives in alignment with strategic goals.

Skills You'll Bring

  • BA/BS in Human Resources, Marketing, Communications, or related social sciences preferred; demonstrated experience and relevant skills are valued equally.
  • 4+ years of experience in workplace or employee experience, event planning, HR, office management, internal communications, engagement, or related programs.
  • Proven experience managing a physical office environment, including vendor management, supplies, and day-to-day operations.
  • Equivalent experience in operations, event management, or program coordination is valued equally.
  • Facilities or Building Operations & Management background is a plus.
  • Within a commutable distance and ability to work onsite at our Santa Monica HQ Monday through Friday during regular business hours.
  • Strong organization and project management skills, with the ability to prioritize and execute multiple initiatives simultaneously.
  • Excellent interpersonal and written communication skills, with the ability to build relationships across teams.
  • Proactive, resourceful, and capable of managing multiple priorities in a dynamic environment.
  • Problem-solving mindset, resourceful, and able to provide solutions and recommendations independently.
  • Demonstrated commitment to inclusivity and fostering a welcoming workplace culture.
  • Proficiency in Google Workspace, project management tools (e.g., Asana, Trello, Monday.com), and familiarity with recognition, intranet, or HRIS tools.
  • Experience with intranet platforms, employee recognition programs, event planning, and DEIB initiatives is a plus.
  • People-focused and energized by creating positive, memorable experiences for others.
  • Deeply curious and passionate about employee experience; eager to research and apply the latest trends.
  • Self-starter with an entrepreneurial spirit — takes initiative without waiting for direction.
  • Collaborative team player who builds strong relationships across teams and levels.
  • Quickly analyzes situations, researches options, and proposes actionable solutions.
  • Manages multiple priorities seamlessly, anticipates needs, and ensures operational excellence.
  • Thrives in a dynamic environment, responds flexibly to changing priorities, and maintains a positive approach under pressure.
  • Recognizes and values diverse perspectives, fostering an environment where everyone feels welcome and supported.
  • Brings energy, creativity, and structure to every project and event.
  • Follows through on commitments and takes ownership of responsibilities.

What We Offer

The reasonable estimated hourly pay range for this role is from ($30.77 - $37.74 per hour).  The actual amount may be higher or lower. Individual compensation will vary based on factors including, but not limited to, relevant qualifications, work location, and labor market conditions.

Awards

  • Shortlisted for Marketing Technology Company of the Year for the 2023 Mumbrella Awards
  • 2024 Winner of 7 BuiltIn Awards on a national, regional, and remote scale - including Remote Best Places to Work at #25 and Best Midsize Places to Work in Los Angeles, CA at #9
  • Ad Exchanger Programmatic Power Player 2022 and 2021
  • CTO  Hero Award of OTT.X 2023
  • Digiday Media Awards Europe finalist 2022 and 2021
  • Finalist for the 2023 AdExchanger Awards Best Video Technology For Media Suppliers
  • Gold Award at the IAB Mixx Awards in Belgium in the “Best Use of Advertising Technology” category
  • The Drum Award Digital Advertising: Game-changing Technology for Domino's case study

GumGum is proud to be an equal opportunity employer. At GumGum, we believe in cultivating an environment where our team members can bring their authentic, whole selves to work. Encouraging identity and belonging is one of the many aspects of our culture that makes us stronger as an organization and drives innovation. We are committed to building and delivering a diverse, inclusive, and equitable workforce that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened. We are constantly striving to be better, and we continue to take strategic steps to advance representation. 

Learn more about our DEIB programming at gumgum.com/deib

Follow us on our socials...

Instagram: @gumgum & @dogsofgumgum
LinkedIn: GumGum
Tweet us: @gumgum
Facebook: GumGum

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