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Executive Assistant (Hybrid)

Mountain View, California, United States

HeartFlow, Inc. is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the HeartFlow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. HeartFlow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

HeartFlow is a VC-backed company that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 250,000 patients worldwide.  

As the Executive Assistant you will be a key strategic and tactical member of the Executive Team. The span of responsibilities includes primary administrative support by managing the day-to-day operation and reporting directly to the CTO and will also support the SVP, Marketing, Intl. Sales & Customer Success. You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for HeartFlow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice.#LI-IB1

Responsibilities:

  • Administrative support for the CTO & SVP includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events.
  • Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics.
  • Act as liaison for the CTO & SVP while maintaining strict confidentiality with both external facing contacts and internal relationships with the executive team, management, and employees. You will be the eyes and ears of the CTO & SVP.
  • Partner with the CTO & SVP to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication.
  • Partner with the People leader to maintain company culture and a cohesive environment for all.
  • Triage incoming calls and email. You will prioritize response needs and draft correspondence.
  • Anticipate the needs of the CTO & SVP and other executive team members.
  • Suggest and implement tools for company communication and collaboration to improve overall business processes.
  • Additional projects as assigned.

Qualifications:

  • Bachelor's Degree or relevant work experience required.
  • Experience working for medical device, diagnostic product development, or MedTech companies.
  • Excellent communicator and strategic thinker.
  • Proven problem solver who can work independently under little supervision.
  • 5+ years partnering with C-Level Executives.
  • Thrive in the fast-paced start-up environment while maintaining composer in stressful situations.
  • Experience successfully leading and growing a team is preferred.

Working Conditions

  • In Office Hybrid Role – Expected to be in office when needed to support C-Level meetings. Expectations are an average of 1 day in the office per week (or less, as needed)
  • Travel may be required occasionally to support offsite meetings.

A reasonable estimate of the yearly base compensation range is $100,998 - $155,000 cash bonus, and stock options.

HeartFlow, Inc. is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at HeartFlow, including recruitment, hiring, training, relocation, promotion, and termination.
 
Positions posted for HeartFlow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.

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