Executive Assistant to CEO

On-Target Earnings: $80,000 - $90,000 CAD OTE

Location: Kelowna, BC

About Us

Martell Ventures is not your typical venture studio. We’re an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world.

Why you shouldn't work here – Radical Transparency from our CEO

What Applying Looks Like

We keep it transparent and efficient. Here’s what to expect:

1. 1-min intro video (Loom, Vidyard, or Google Drive – share your link below)
2. Application review
3. 15-minute intro call
4. Strengths assessment – how you learn and do
5. In-person interview – values and culture fit
6. Paid test project – work with us, like you're already on the team
7. Final call with our CEO
8. Offer– if we’re both excited, we move forward fast

About the Role

We’re looking for an Administrative Assistant - Executive Support to play a key role in supporting the Chief of Staff (CoS) and CEO, ensuring seamless coordination of executive priorities, managing key administrative processes, and enhancing overall efficiency. This individual will work closely with leadership teams, assist in strategic planning and operations, and facilitate smooth communication across departments.

What You’ll Do

 

• Chief of Staff Support:
  • Assist in planning and prioritizing weekly goals, tasks, and meetings.
  • Manage interdepartmental meeting coordination, including scheduling, agenda preparation, and follow-up action tracking.
  • Maintain and update company and departmental dashboards, ensuring accuracy in tracking goals and performance metrics.
  • Monitor and respond to Slack messages directed to the CoS, triaging and escalating urgent matters as needed.
  • Document and refine administrative processes to enhance efficiency and support workflow improvements.
• CEO Support:
  • Oversee the CEO’s email and calendar, ensuring alignment with strategic priorities.
  • Draft responses and manage correspondence for internal and external stakeholders.
  • Prepare briefing materials, reports, and presentations for CEO meetings.
  • Coordinate executive-level meetings and events, including logistics and documentation.
• General Administrative Support:
  • Maintain confidentiality and professionalism in handling sensitive information.
  • Collaborate with administrative staff to ensure seamless executive operations.
  • Research and recommend tools to optimize workflow and efficiency.
  • Provide ad-hoc support for executive projects and company-wide initiatives.

 

What You Bring

Required

 

• At least 3 years of experience in an administrative or executive support role.
• Strong proficiency in Google Suite, Notion, Slack, and project management tools.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive problem-solver with strong attention to detail.
• Discretion and professionalism when handling confidential information.

 

Preferred

 

• Experience supporting senior leadership or C-level executives.
• Familiarity with data dashboards and performance tracking.
• Background in process improvement and workflow optimization.