Facilities Coordinator

A Career with Point72’s Facilities team

Our Facilities team delivers a high level of corporate services supporting our offices around the globe, including real estate, property management, day-to-day operations, maintenance, provide assistance and support in the delivery of day-to-day facilities services and administrative functions for Sydney Office

 

What you’ll do

 

• Maintain appropriate inventory of office supplies and pantry items
• Manage reception desk, greet guests, and handle incoming phone calls
• Plan, coordinate, and monitor the execution of office maintenance
• Help inspect and maintain key parts of the office to ensure that all equipment is working properly
• Prepare various reports for management review on bi-weekly, monthly and quarterly basis
• Coordinate desk moves and other tasks required to maintain optimal seating layout

• Work closely with Technology team to manage and maintain IT infrastructure
• Act as registered Fire, Disaster prevention representative for the office (arrange annual Fire/Disaster Prevention inspection and submit completed reports to local Fire Department, etc.)
• Partner with Accounting, Legal and Compliance to facilitate onboarding and invoicing of new suppliers
• Communicate closely with the payment team to ensure invoices are processed in a timely manner

• Participate and assist in annual budget forecasting, review and monitor the budget implementation throughout the daily operations
• Monitor performance of external vendors, liaise with both internal and external parties to ensure deliverables satisfy firm requirements

• Work on ad-hoc requests and special projects as needed

 

Requirements

• Bachelor’s degree
• 5+ years of experience in an administrative or customer service capacity. Real estate or facilities management experience preferred
• Strong oral and written communication skills
• Superior customer service orientation
• Strong problem-solving skills
• Strong organizational skills with the ability to multi-task, establish priorities and meet deadlines
• A willingness to take ownership of responsibilities and assignments
• Proficiency with Microsoft Word, Excel and PowerPoint
• Commitment to the highest ethical standards

 

About Point72

Point72 Asset Management is a global firm led by Steven Cohen that invests in multiple asset classes and strategies worldwide. Resting on more than a quarter-century of investing experience, we seek to be the industry’s premier asset manager through delivering superior risk-adjusted returns, adhering to the highest ethical standards, and offering the greatest opportunities to the industry’s brightest talent. For more information, visit www.Point72.com/working-here.