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Office Coordinator

Missoula, MT

Submittable is a growing social impact platform used by thousands of companies, governments, and philanthropic organizations to manage their social impact programs and maximize their impact. In 2023 alone, we helped organizations worldwide run over 31,000 programs and collected nearly 3.2 million applications, resulting in $1.3 billion of funds distributed through our product on behalf of our clients. We are proud to partner with customers in accelerating mission-driven work in top causes, including Equity & Social Justice, Children & Education, Creative & Arts, Health/Wellness, Economic Justice & Opportunity, and the Environment & Climate.

We are looking for an Office Coordinator to support our team in Missoula, MT. This role is responsible for overseeing the smooth operations of our company facilities and contributes to sustaining an engaging & supportive work culture. This includes creating comfortable, inviting work environments for staff, office ordering and provisioning, and the safe and efficient operation of office spaces and equipment.

This part-time, in-office position is located in Missoula, MT, and reports to the Senior HR Manager.

Your Day-to-day & Key Responsibilities: 

  • Manage the Missoula Office facility to maintain a professional and comfortable environment for all employees. This includes setting up, assembling, and maintaining workspaces for staff
  • Send DoorDash vouchers to in-office staff weekly & coordinate a catered team lunch once a month
  • Coordinate a company happy hour once a month 
  • Purchase office supplies, mainly online, including snacks and beverages, and ensure the kitchen remains stocked. Some errands may require occasional driving. 
  • Light office housekeeping and general upkeep
  • Occasionally assist People Operations & Leadership with events including lunch ordering and workspace setup for various events (i.e. monthly Lunch & Learns, quarterly volunteering events, quarterly executive on-sites) 
  • Run point on maintenance, mailing, shipping, supplies, deliveries, and equipment
    • This includes managing external events related to shipping in conjunction with the Marketing department. You will be responsible for maintaining a schedule of event-related shipments, organizing and packing swag and booth materials, arranging their shipment, and ensuring their return to storage after the event.
  • Manage contracts and communications with office vendors, service providers, and building maintenance  
  • Provide support on various tasks and projects as assigned by People Operations leaders

What You Need to be Successful:

  • 1+ years of experience in related roles preferred 
  • Valid Montana driver’s license and car available for running office-related errands
  • Physical ability to lift large packages and assemble/disassemble items of varying sizes 
  • Excellent communication and interpersonal skills – a strong customer service mindset is preferred
  • Proven ability to field, prioritize, and follow through with multiple requests at once
  • Strong attention to detail and problem-solving skills

Hourly Pay Details: The pay range for this part-time position is $22-26 per hour. Actual compensation is based on the candidate's skills, qualifications, and experience.

We are interested in every qualified candidate eligible to work in the United States; however, we cannot accommodate scholastic or employment visas at this time.

Why Submittable? 

Joining Submittable means joining a forward-thinking company that values innovation, collaboration, and growth. We aim to empower social good organizations with technology that accelerates their work, sales, and impact. 

To do this, we proudly offer a supportive and dynamic work environment where your contributions will directly impact our success. If you are passionate about legal processes and thrive in a fast-paced, evolving environment, we invite you to apply for this exciting opportunity.

We are delighted to offer highly competitive benefits to our full-time employees, including:

  • Health insurance, life insurance, and optional HSA, FSA, and DCA accounts
  • 401(k) with employer match from day one
  • Equity stock options 
  • Flexible hours, including flexible vacations and sick leave, and remote work options
  • Generous paid parental leave policy for mothers, fathers, and adoptive parents
  • Professional development stipends
  • Involvement in community outreach programs for all employees, including company volunteer outings at local nonprofits
  • Fully stocked kitchens with complimentary snacks and beverages for all employees working in either office 
  • Weekly catered lunches in both offices 
  • Monthly company-sponsored happy hours and gatherings 

Belonging & Inclusion Statement 

At Submittable, our team is driven by the belief that technology can be a force for good that furthers social impact and enables corporate social responsibility on a global scale. We are committed to building a workplace that leverages the strength of our community by fostering a safe space to share ideas, embrace unique experiences and abilities, and celebrate and learn from our differences. Through prioritizing inclusion and belonging as the focal points of our culture, we strive to provide an environment where all employees feel safe and welcome to bring their whole, authentic selves to work and are empowered to make innovative contributions that allow our customers to solve evolving complex problems and spread more good.

As a product used globally, we're very motivated to hire and support employees who represent different backgrounds and experiences, including, but not limited to, diversity of ethnicity, sexual orientation, gender, religion, ability, culture, and socioeconomics.

 

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