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Office Manager

Research Triangle Park, NC

Vulcan Elements is manufacturing American rare-earth permanent magnets for a secure, resilient future. With a focus on national security and economic resiliency, we serve critical industries such as defense, aerospace, and automotive powering a high-technology future. Vulcan Elements is building a team of ambitious professionals committed to Mission Focus, Technical Excellence and Transparency.

As an Office Manager you will be responsible for a wide range of operational functions, including:

Responsibilities

  • Oversee general office operations and communicate to management office status, needs, and initiatives
  • Coordinate onsite visits by vendors and service providers
  • Ensure office and kitchen supplies are stocked and in working condition - snacks, beverages, kitchen supplies, office supplies, and printer are fully stocked and well-organized
  • Manage office supply budgets, vendor coordination, and logistics
  • Monitor inventory regularly and place orders proactively to avoid shortages
  • Maintain cleanliness and organization of kitchen and common areas
  • Coordinate various events with the People team, assist with ordering catered meals for various onsite meetings (company events, onboarding, celebrations, and offsites)
  • Assist with event budgets, vendor coordination, and logistics
  • Greet and welcome all guests, clients, and visitors in a warm and professional manner
  • Manage visitor sign-in procedures and ensure building security protocols are followed
  • Support general administrative tasks across departments as needed
  • Assist leadership and team members with calendar management and scheduling

Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the business

Qualifications

  • 2+ years of experience in office management, administrative, or operations role
  • Strong organizational skills with exceptional attention to detail
  • Warm, outgoing personality with a passion for creating a positive workplace environment
  • Ability to juggle multiple priorities and pivot quickly in a fast-paced environment
  • Proficiency with calendar tools (Teams, Outlook) and general office software
  • Reliable and committed to being onsite Monday through Friday

Must be a U.S. Person due to required access to U.S. export-controlled information or facilities 

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